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Design Operations Coordinator

Culver City, CA 90232

Posted: 11/16/2023 Employment Type: Contract Job Category: Account & Project Management Job Number: 582658 Country: United States Is job remote?: No

Job Description

Operations Coordinator, Design Team
Location: Culver City, CA
Onsite: Tues/Wed/Thurs
Pay: $ per hour DOE
Benefits: Health, Vision, Dental, 401K

Planet Interactive is seeking an Operations Coordinator to join the design team of our prominent technology client on a 6-month contract.

Our client is looking for an Operations Coordinator to work with various departments including Product, Design & Marketing. In this role, you will coordinate between multiple team leads and their respective groups and cross-functional partners. This Operations Coordinator should be organized, resourceful, and an adaptable team player, who is both creative and results oriented and has a passion for helping teams run smoothly.

Responsibilities will include but are not limited to: 
  • Meeting prioritization and scheduling between multiple Ops team leads and their cross functional partners
  • Maintaining distribution lists for comms/icals across the various leads' teams
  • Liase with executive admins to coordinate scheduling of key leadership meetings
  • Assist with note-taking in select meetings and help drive post-action items
  • Help organize and support team based events, all hands and offsites
  • Maintaining shared team calendar
  • Help communicate team updates
  • Support project and priority tracking across Ops teams
  • Support execution of Ops projects as needed
Key Qualifications:
  • 4+ years experience supporting discipline leads and/or cross-functional teams in an administrative capacity
  • Experience working with / understanding the needs of creative organizations
  • Experience collaborating with distributed teams
    • The role will be primarily working with teams across Cupertino, Culver City, and New York - as well as stakeholders across EMEA and APAC timezones
  • Strong attention to detail and accuracy
  • Superior organization skills - has an organized approach to time management, and is adaptable to inevitable changes
  • Works effectively with minimal guidance and supervision, and can independently problem solve
  • Adept and professional in communication with cross functional stakeholders and senior management
  • Proven track record of navigating competing priorities, following up on actions items, meeting deadlines.
  • Consistently adapts/improves their processes to get things done more effectively
  • Discretion in handling confidential materials and issues          
  • Experience with various work suites (iWork, Google, Microsoft)
  • Experience with virtual collaboration tools
  • Experience with project/task management tools (Airtable, Wrike or the like)
Education:
  • Bachelor's degree

The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the Recruiter to ensure it’s from an official Planet domain (@theplanetgroup.com, @theplanetforward.com, @planet-technology.com, @planet-pro.com, @planetinteractive.com, @pfes.com, @launchcg.com, @planet-pharma.com, @planet-healthcare.com) - and not a domain with an alternative extension like .net, .org or .jobs.

The Planet Group and our companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.

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About Culver City, CA

Ready to embark on a new career adventure? Explore job opportunities around Culver City, California, and unlock a world of growth and possibilities! Nestled in the heart of Los Angeles County, Culver City boasts a vibrant arts and entertainment scene, with attractions like the iconic Sony Pictures Studios and the renowned Museum of Jurassic Technology. Indulge in diverse cuisine, catch a show at Kirk Douglas Theatre, or take a stroll in the picturesque Culver City Park. Join the thriving tech and creative industry hub, and be part of this dynamic community. Start your journey today and discover why Culver City is where career dreams come to life!
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