Job Title: Administrative Assistant I
Location: Richland, WA 99354
Contract length: 12-month contract 
Schedule: 4x10's | Monday - Thursday 
Pay: $17.55/hr - $27.58/hr

• High school diploma or GED with a minimum of three years of progressive administrative experience, including leadership responsibilities and independent decision-making authority
• Ability to prepare documents utilizing Microsoft Office programs, and Energy Northwest’s information management tools (Word, Excel, PowerPoint, and Action Tracking)
• Knowledge of general to advanced office management techniques including but not limited to, spelling, grammar, punctuation, and use of standard office equipment
• Proper professional office etiquette
• Knowledge in the use of Asset Suite and SharePoint
• Ability to handle sensitive and confidential information professionally and with discretion.
• Proficient in the use of Microsoft (i.e., Word, Excel, PowerPoint, Outlook, Access)
• Must have strong administrative, organizational, planning, and time management skills
• Ability to work under pressure and tight schedules
• Perform work with minimal supervision
• Must be detail oriented
• Ability to be creative and participate as a valued team member
• Able to solve problems, exercise good judgment, and make good decisions
• Have effective communication skills, both oral and written
• Good interpersonal skills
• Ability to effectively interface with management/staff of various organizations and senior management team

• Maintain documents in accordance with recordkeeping requirements
• Prepare travel authorization/expense forms and coordinate travel arrangements in accordance with travel procedures
• Monitor all department personnel qualifications to ensure qualifications are properly maintained
• Facilitate new department staff on-boarding (e.g. supplies, equipment, office orientation), schedule performance appraisals, and prepare personnel-related paperwork/records (e.g. SSIS, ERCS)
• Prepare various reports, correspondence, and presentations often of a confidential nature and for key audiences including senior management and the board
• Provide office management and administrative support for the department
• Receive and direct in-person and telephone inquiries, including the must-answer line, to appropriate staff in a timely and professional manner, answering all questions as able as a first point of contact
• Distribute department mail and faxes daily, monitoring for items of a sensitive nature (e.g. Department of Labor allegations) and alerting appropriate staff in a timely manner
• Maintain office supply inventory and place special orders within budget or as approved
• Coordinate department facility and equipment need (e.g. office furniture, printers, work orders)
• Serve as department subject matter expert for AR system
• Generate ARs, prepare weekly reports and track all actions to timely closure
• Coordinate dispositioning of AR-CF CRs
• Design and maintain the CF Corporate SharePoint site
• Initiate contract requisitions and changes
• Coordinate annual funding of all CF contracts
• Serve as credit card custodian
• Reconcile monthly billing
• Register staff for training
• Other duties as assigned