Careers at the Planet group

Administrative Assistant

Hillsboro, OR 97124

Posted: 11/04/2025 Employment Type: Contract Job Category: Administrative Job Number: 641108 Is job remote?: No

Job Description

Administrative Assistant
12-month contract
Onsite - Hillsboro OR
Pay: 20-30/hr


Must Haves:
  • 2–5 years of administrative experience required
  • Minimum HS diploma required
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Experience with SAP Ariba or similar procurement systems is a plus
  • Ability to use SharePoint Online, eMaintenance, and other web-based tools
  • High emotional intelligence; proactive and organized
  • Strong customer service and communication skills across all levels
  • Able to make decisions and work effectively in ambiguous situations
  • Team-oriented, flexible, and dependable
Preferred: 
  • Bachelor's degree preferred; open to new grads
  • Experience in customer-facing or office coordination roles preferred
Responsibilities:
The Administrative Support Specialist acts as the first point of contact for guests, employees, and vendors — ensuring a professional and welcoming environment.
  • Serve as the face of the offices; assist guests, employees, and visitors with a service-first mindset
  • Direct visitors and expats appropriately and manage check-in procedures
  • Monitor and act on Field Office Administrator (FOA) requests via the PDX Work Order System (eMaint)
  • Maintain a clean, organized, and functional office environment
  • Manage incoming/outgoing mail and deliveries
  • Coordinate with vendors and contractors (security, janitorial, IT, vending, property management, etc.)
  • Create and track purchase orders in Ariba; resolve issues proactively
  • Support cross-functional teams including IT, Finance, Facilities, Legal, and HR
  • Maintain calendars, schedule meetings, and coordinate conference room bookings
  • Support onboarding/offboarding processes and office events
  • Continuously identify and implement process improvements

Field Work / Physical Requirements
  • Ability to lift 33 lbs+ with a two-person lift
  • Set up conference/training rooms, IT equipment, and gown rooms
  • Drive pool vans (valid license and good driving record required)
  • Support facilities with physical setup, staging, and warehouse functions (e.g., forklift certification, pallet handling, crating/uncrating)


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About Hillsboro, OR

Discover exciting job opportunities in the vibrant Hillsboro, Oregon area! Hillsboro, located in the bountiful Willamette Valley, offers a perfect blend of metropolitan amenities and stunning natural beauty. Home to the scenic Tualatin Valley, this region boasts a thriving tech industry with companies like Intel and Nike calling it home. Enjoy cultural gems like the Walters Cultural Arts Center, taste the local culinary delights, and explore the breathtaking landscapes of nearby Cooper Mountain Nature Park. Join us in Hillsboro and unlock your career potential in this enchanting region! Explore our job listings today and start your journey towards a fulfilling career in the heart of the Pacific Northwest.
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