The Planet Grouphttps://cdn.haleymarketing.com/templates/63515/logos/theplanetgroup-200x200.pnghttp://www.theplanetgroup.comhttp://www.theplanetgroup.comtrue
Posted: 11/04/20252025-11-042025-12-07Employment Type:ContractJob Category:AdministrativeJob Number: 641108Is job remote?: No
Job Description
Administrative Assistant 12-month contract Onsite - Hillsboro OR
Pay: 20-30/hr
Must Haves:
2–5 years of administrative experience required
Minimum HS diploma required
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Experience with SAP Ariba or similar procurement systems is a plus
Ability to use SharePoint Online, eMaintenance, and other web-based tools
High emotional intelligence; proactive and organized
Strong customer service and communication skills across all levels
Able to make decisions and work effectively in ambiguous situations
Team-oriented, flexible, and dependable
Preferred:
Bachelor's degree preferred; open to new grads
Experience in customer-facing or office coordination roles preferred
Responsibilities:
The Administrative Support Specialist acts as the first point of contact for guests, employees, and vendors — ensuring a professional and welcoming environment.
Serve as the face of the offices; assist guests, employees, and visitors with a service-first mindset
Direct visitors and expats appropriately and manage check-in procedures
Monitor and act on Field Office Administrator (FOA) requests via the PDX Work Order System (eMaint)
Maintain a clean, organized, and functional office environment
Manage incoming/outgoing mail and deliveries
Coordinate with vendors and contractors (security, janitorial, IT, vending, property management, etc.)
Create and track purchase orders in Ariba; resolve issues proactively
Support cross-functional teams including IT, Finance, Facilities, Legal, and HR
Maintain calendars, schedule meetings, and coordinate conference room bookings
Support onboarding/offboarding processes and office events
Continuously identify and implement process improvements
Field Work / Physical Requirements
Ability to lift 33 lbs+ with a two-person lift
Set up conference/training rooms, IT equipment, and gown rooms
Drive pool vans (valid license and good driving record required)
Support facilities with physical setup, staging, and warehouse functions (e.g., forklift certification, pallet handling, crating/uncrating)
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The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the Recruiter to ensure it’s from an official Planet domain (@theplanetgroup.com or @launchcg.com) - and not a domain with an alternative extension like .net, .org or .jobs.
The Planet Group and our companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.
Discover exciting job opportunities in the vibrant Hillsboro, Oregon area! Hillsboro, located in the bountiful Willamette Valley, offers a perfect blend of metropolitan amenities and stunning natural beauty. Home to the scenic Tualatin Valley, this region boasts a thriving tech industry with companies like Intel and Nike calling it home. Enjoy cultural gems like the Walters Cultural Arts Center, taste the local culinary delights, and explore the breathtaking landscapes of nearby Cooper Mountain Nature Park. Join us in Hillsboro and unlock your career potential in this enchanting region! Explore our job listings today and start your journey towards a fulfilling career in the heart of the Pacific Northwest.
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