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Sr. Administrative Assistant

Boston, MA 02111

Posted: 09/09/2022 Employment Type: Contract Job Category: Administrative Job Number: 507660 Country: United States Is job remote?: No

Job Description

Job Title: Sr. Administrative Assistant

Must Haves:
  • Proficient with Microsoft Office Suite including Outlook & Teams
  • Strong Calendar Management
  • Previous Administrative Experience for executives or senior management/leadership

Job Summary:

Department is looking for an administrative person to support agency Commissioner and executive team.
  • Conduct timely email and calendar management, including responding to all meeting invitations, independently resolving conflicts; WebEx, Zoom and Microsoft Team hosting and facilitation for Commissioner, Deputy, Chief of Staff, General Counsel, and Director of Communications.
  • Manages the Commissioner' s email box and forwards communications to appropriate staff and stakeholders while monitoring timely responsiveness.
  • Provide administrative support, including scheduling and taking meeting minutes, for small and large scale agency meetings.
  • Anticipate the executive needs for materials, agendas, minutes, and reports.
  • Stay informed in order to schedule meetings, coordinate activities and communicate effectively to confirm staff and stakeholder participation.
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