The Planet Group
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Job Title: Sr. Administrative Assistant
Must Haves:
Job Summary:
Functions as a unit clerical coordinator to assist in facilitating patient care on a Nursing Unit as directed by Nurse Manager/Charge Nurse. Performs other work-related duties as required by Supervisor.
DETAILED STATEMENT OF DUTIES AND RESPONSIBILITIES:
QUALIFICATIONS REQUIRED AT HIRE:
QUALIFICATIONS ACQUIRED ON JOB:
MINIMUM ENTRANCE REQUIREMENTS:
Substitutions:
1. A diploma as evidence of graduation from a commercial or business course of a recognized high school or vocational/technical high school may be substituted for a maximum of one year of the required experience.*
2. A diploma as evidence of graduation from a course other than a commercial or business course of a recognized high school or vocational/technical high school or possession of a Massachusetts high school equivalency certificate may be substituted for a maximum of eight months of the required experience.*
3. A diploma for completion of a program in a recognized, non-degree granting business or secretarial school above the high school level may be substituted for a maximum of one year of the required experience.*
4. An Associate's or higher degree may be substituted for a maximum of one year of the required experience.*
a. Education toward such a degree or diploma will be prorated on the basis of the proportion of the requirements actually completed.
Senior Administrative Assistant
170 Morton Street Boston, MA 02130 US
Posted: 01/20/2023
2023-01-20
2023-04-30
Employment Type:
Contract
Job Category: Administrative
Job Number: 522697
Country: United States
Is job remote?: No
Job Description
Job Title: Sr. Administrative Assistant
Must Haves:
- 2+ years of experience in office work
- Advanced proficiency with Microsoft Office Programs (i.e. Word, Excel, Outlook, etc.)
- Able to learn and utilize different software programs
- Strong Written and Verbal Communication Skills
- Knowledge/understanding of medical terminology
Job Summary:
Functions as a unit clerical coordinator to assist in facilitating patient care on a Nursing Unit as directed by Nurse Manager/Charge Nurse. Performs other work-related duties as required by Supervisor.
DETAILED STATEMENT OF DUTIES AND RESPONSIBILITIES:
- Functions as unit clerical coordinator to facilitate patient care service and further harmonious relationships with a multi-disciplinary staff and visitors in accordance with personnel and safety policies and procedures.
- Operates specialized word processing equipment to produce basic memorandums, reports, forms, etc. utilizing word processing software.
- Performs clerical duties to facilitate efficient management of patients by coordinating activities and services which promote continuity of patient care (e.g. specialist consultations).
- Answers telephone, records and relays messages in a courteous and timely manner.
- Requisitions supplies/equipment.
- If necessary, prints labels for collected specimens, facilitates delivery to lab, ensures timely response from lab and files results accurately.
- Compiles admission records and labels all forms, records and reports accurately.
- Maintain inventories and orders supplies from appropriate areas.
- Completes and routes Repair Requisitions to appropriate areas, and maintains a log of these requests and when they have been completed.
- Delivers mail to patients and personnel.
- Checks and returns completed patient records to Medical Records Department.
- Assists in filling out the daily census whenever there is an admission.
- Makes Identification (I.D.) Bracelets for patients as needed.
- Checks and replaces I.D. Cards on patients' room placard as necessary.
- Participates in data collection and documentation of Performance Improvement Program as directed by Nurse Manager/Charge Nurse.
- Compiles in order of procedure, the patient's medical record and prepares it for closure.
- Promotes and maintains the milieu of the nurse station environment in order to ensure the efficient, confidential and effective flow of work.
- Attends meetings and educational programs as assigned by Nurse Manager.
- Coordinates and prioritizes activities in order to accomplish work objectives.
- Performs data input and other related duties in conjunction with Meditech system.
- Arranges transportation to appointments
- Setting up appointments and gathering the requested information to send patients for interventional procedures or other appointments at other hospitals.
- MRI clearance document completed by Nursing.
- Assure completion of daily restraint forms.
- Performs other related duties as required by Nurse Manager.
- Demonstrates skills appropriate to the age of patients served.
- Demonstrates sensitivity and respect for patients' cultural and religious preferences/needs.
QUALIFICATIONS REQUIRED AT HIRE:
- Knowledge of medical terminology as evidenced by certificate, diploma, or demonstration via in house test, is strongly preferred.
- Knowledge of the types and applications of standard office filing systems.
- Knowledge of clerical office practices and procedures including office record keeping, office correspondence control.
- Skill in typing at a minimum of 30 words per minute.
- Ability to understand and apply the laws, rules, regulations, policies and procedures governing the Nursing Department.
- Ability to read, write and comprehend the English language.
- Ability to use proper grammar, punctuation and spelling.
- Ability to follow written and oral instructions.
- Ability to assemble items of information in accordance with established procedures.
- Ability to work accurately with names, numbers, codes and/or symbols.
- Ability to file material in accordance with standard filing procedures.
- Ability to maintain accurate records.
- Ability to communicate effectively in oral expression.
- Ability to establish and maintain harmonious working relationships with others.
- Ability to deal tactfully with others.
- Ability to exercise discretion in handling confidential information.
- Knowledge of the types and uses of word processing systems, equipment, software packages and applications strongly preferred.
- Skill in operating word processing equipment strongly preferred.
QUALIFICATIONS ACQUIRED ON JOB:
- Knowledge of hospital and nursing policies and procedures
- Knowledge of Public Health Agencies.
- Improve communication and organizational skills.
MINIMUM ENTRANCE REQUIREMENTS:
- Applicants must have at least (A) two years of full-time or equivalent part-time experience in office work, or (B) any equivalent combination of the required experience and the substitution below.
Substitutions:
1. A diploma as evidence of graduation from a commercial or business course of a recognized high school or vocational/technical high school may be substituted for a maximum of one year of the required experience.*
2. A diploma as evidence of graduation from a course other than a commercial or business course of a recognized high school or vocational/technical high school or possession of a Massachusetts high school equivalency certificate may be substituted for a maximum of eight months of the required experience.*
3. A diploma for completion of a program in a recognized, non-degree granting business or secretarial school above the high school level may be substituted for a maximum of one year of the required experience.*
4. An Associate's or higher degree may be substituted for a maximum of one year of the required experience.*
a. Education toward such a degree or diploma will be prorated on the basis of the proportion of the requirements actually completed.