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Project Support Assistant 2

Arlington, VA 22209

Posted: 03/13/2023 Employment Type: Contract Job Category: Project Management Job Number: 551521 Country: United States Is job remote?: No

Job Description

Pay: $25-31.45/hr

To provide support to project team and management under minimal supervision. Incumbents have demonstrated proficiency in the project support role and are able to utilize frequent independent judgment, as needed. Possesses broad knowledge of project policies and procedures involving all phases of project execution from bid specifications through project closeout. Adapts past project knowledge to the needs of the current project with minimal direction or review needed from project management. Has regular contact with clients, suppliers, or company employees outside the immediate work area to exchange information.

Key Responsibilities
  • Create projects/jobs within SpecsIntact
  • Edit projects/jobs within SpecsIntact as directed
  • Collaborate with engineers and architects regarding edits and verification reports in Specsintact
  • Create pdf’s within SpecsIntact as needed
  • Book specs within Bluebeam for each job submittal including bookmarking and incorporating any attachments
  • Completes complex filing activities such as assigning file numbers, action items, and distribution for project file system
  • Frequently interacts with upper management on related project issues, as well as external clients
  • Performs scanning and electronic filing
  • Answers phones
  • Assembles documents (reproduction and collation)
  • Performs word processing and data entry
  • Orders office supplies
  • Maintains project calendar-
  • Arranges project-related meetings, travel and/or events-
  • Generates or distributes ad hoc reports using various business systems and databases to internal project team-
  • Generates simple documents, such as letters and memos
  • Generates more complex documents, such as spreadsheets and presentations
  • May coordinate collection of timesheets
  • Performs other general clerical duties as needed

Preferred Qualifications
  • 5+ years relevant experience preferred 
  • High School Diploma or equivalent preferred  

Preferred Skills:
  • Intermediate MS Word skills
  • Intermediate MS Excel and PowerPoint skills
  • Intermediate MS Outlook skills
  • Spelling and grammar skills
  • Concentration and cognitive skills
  • Initiative
  • Interpersonal skills
  • Attention to detail and reading comprehension
  • Communication skills, including verbal and written skills
  • Ethics and values
  • Integrity and trust
  • Ability to make decisions
  • Ability to prioritize
  • Problem-solving ability
  • Expense Reporting Systems (Creating)
  • Expense Reporting Policies and Procedures (Reviewing and approving)
  • Time Reporting Systems
  • Time Reporting Policies and Procedures
  • PeopleSoft and Blueprint Basic Users
  • Telephony and Webconferencing
  • Electronic Repository Systems
  • Travel Systems
  • Financial Information Systems/Business Reporting System
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