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Project Coordinator III

Cambridge, MA 02139

Posted: 08/17/2022 Employment Type: Contract Job Category: Project Management Job Number: 488891 Country: United States Is job remote?: No

Job Description


OBJECTIVES: 
  • Provides comprehensive administrative support for Heads of Trial Insights and Performance, and Clinical Partner Management, as well as their leadership team.
  • Coordinate key meetings like Town Halls and interactions with leaders from other  functions.
  • Coordinate and schedule key training events and also work with functional leads for the generation of our quarterly newsletter
  • Supports special projects and activities for GDO functions

ACCOUNTABILITIES:
  • Uses appropriate tools for required work including Microsoft Outlook, Word, Excel, and Power Point to track, analyze, document, and report data.
  • Reviews documents and proofreads work for grammar and spelling, accuracy, consistency of terms, and completeness; ensures document text and graphics adhere to corporate and organization guidelines and standards.
  • Arranges travel; completes expense reports in a timely manner.
  • Collects, reviews, analyzes, interprets, enters, and formats accurate data into intranet, spreadsheets, databases and other electronic tools.
  • Interfaces and communicates with internal and external customers; directs people to the appropriate resources.
  • Researches solutions and responds to email and phone inquiries with minimal input from direct supervisor; interacts effectively with all levels of employees throughout the company.
  • Supports the administrative needs of Trial Insights and Performance, as well as Clinical Partner Management groups
  • Manage event planning of key leadership meetings (e.g. GDO Town Hall) with autonomy including logistics, execution and post-meeting follow-up
  • Support creation of key communication to GDO organization and lead dissemination of communication including managing GDO mailbox & distribution lists
  • Coordinate logistics and support team workshops and meetings including liaising with IT support for technology needs
  • Schedules meetings, calls, and other interactions based on the priorities of the leader and/or function.
  • Initiates, develops, leads, and participates in improvement processes; actively participates in resulting process improvements.
  • Understands the structure of the organization and develops a strong network across departments; draws on network to answer questions, solve problems, and successfully execute responsibilities.
  • Demonstrates confidentiality in execution of all responsibilities.
  • Performs other duties as required.

EDUCATION, BEHAVIOURAL COMPETENCIES AND SKILLS:
  • High school diploma/GED required. Associates degree or bachelors degree preferred.
  • Minimum 8 years of relevant work experience, or equivalent combination of training and experience.
  • Some industry experience is preferred.
  • Strong PC literacy with advanced skills in Microsoft Outlook, Word, Excel, or PowerPoint.
  • Excellent verbal and written communication skills.
  • Ability to identify more complex issues that require escalation for resolution
  • Fully understand importance of data integrity and attention to detail
  • Demonstrated ability to independently pursue and follow-up on assignments and issues through completion
  • Detail orientation with the demonstrated ability to multi-task
  • Demonstrates well developed administrative / project organizational skills
  • Demonstrates ability to plan and execute team events and meetings

TRAVEL REQUIREMENTS:
  • Minimal travel as required for the work, primarily for meetings.
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