The Planet Group
https://cdn.haleymarketing.com/templates/63515/logos/square.png
http://www.theplanetgroup.com
http://www.theplanetgroup.com
true
Description:
Project Assistant
7351 Old Tuscaloosa Hwy McCalla, AL 35111 US
Posted: 08/04/2023
2023-08-04
2023-10-22
Employment Type:
Contract
Job Category: Project Management
Job Number: 576351
Country: United States
Is job remote?: No
Job Description
Description:
- This position is responsible for performing general administrative, office support for company projects.
- Duties may include:
- Keep and maintain project files;
- Maintain project e-mail box;
- Document control - data entry;
- Track projects and produce monthly progress reports;
- Work with specs, changes and finalizing;
- Facilitate questions regarding projects and research information;
- Maintain tracking system for projects;
- Record minutes from Project Manager meetings;
- Answer phones and direct calls; Read and sort incoming mail;
- Collect bills/invoices;
- Type memos, correspondence, reports, and other documents;
- Make travel arrangements;
- Prepare outgoing mailings and labels, including emails and faxes;
- Organize and maintain filing system;
- Coordinate client or vendor lunches, including set-up and clean-up;
- Reserve conference rooms;
- Coordinate with internal support departments;
- Order and maintain supplies;
- Arrange equipment maintenance or set-up;
- Keep the department calendar and roster;
- Occasional project assistance for managers;
- Assist in Power point presentations;
- Utilize Access to store and retrieve data;
- Help coordinate clerical needs of special projects;
- Complete weekly timecards;
- Make copies of printed material.
- Additional duties as assigned by supervisor to assist in the overall success of the group and company.
- High School degree or equivalent.
- Minimum two years office/clerical experience.
- An advanced knowledge of Microsoft Word, Excel, Access, and PowerPoint required.
- Excellent organization skills, attention to detail, communication skills and ability to handle multiple tasks.
- Some college coursework preferred.