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Project Assistant (Dallas,TX)

Houston, TX 75240

Posted: 09/09/2024 Employment Type: Contract To Hire Job Category: Project Controls Job Number: 622008 Country: United States Is job remote?: No

Job Description


Description:
This position supports engineering and construction projects by assisting the Project Manager and project team in providing administrative project information as requested.
  • General administrative support for company projects.
  • Organize and maintain project files, filing system and project communications.
  • Provide data entry for projects.
  • Track status of projects and produce monthly progress reports. Maintain tracking system for projects.
  • Update record copies, engineering project documentation and changes.
  • Provide information to facilitate questions regarding projects and prepare research information.
  • Record minutes from Project Manager/team meetings.
  • Answer phones and direct calls.
  • Sort incoming mail.
  • Collect and distribute client bills and invoices.
  • Type memos, correspondence, reports and other documents as requested.
  • Coordinate travel arrangements and any other internal services for various project needs.
  • Prepare outgoing mailings and labels, including e-mail and fax.
  • Reserve conference rooms and coordinate client, vendor and/or supplier presentations, meetings and interviews, including set-up and cleanup.
  • Schedule and set-up client interviews, presentations and other meetings as requested.
  • Order and maintain supplies.
  • Update the project calendar and roster.
  • Assist in clericals needs on projects.
  • Maintain data entry of project contact list and project execution plans.
  • All other duties as assigned.
Requirements:
  • High school diploma or equivalent. Minimum of one-year applicable office/clerical experience preferred.
  • Proficient in Microsoft Word, Excel, Access and PowerPoint required.
  • Applicable experience may be substituted for education requirements.

The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the Recruiter to ensure it’s from an official Planet domain (@theplanetgroup.com, @theplanetforward.com, @planet-technology.com, @planet-pro.com, @planetinteractive.com, @pfes.com, @launchcg.com, @planet-pharma.com, @planet-healthcare.com) - and not a domain with an alternative extension like .net, .org or .jobs.

The Planet Group and our companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.

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About Houston, TX

Discover exciting job opportunities in the vibrant region around Houston, Texas! Known for its thriving economy, diverse industries, and endless growth prospects, Houston offers an enticing landscape for career-minded individuals. With world-class museums like the Museum of Fine Arts and a rich culinary scene showcasing Tex-Mex delights, BBQ joints, and food trucks serving up local flavors, Houston is a melting pot of culture and creativity. Home to the renowned Space Center Houston, the historic Astrodome, and professional sports teams like the Rockets and the Astros, this region exudes energy and excitement. Embrace the charm of this dynamic area while exploring job listings that could lead you to a fulfilling career right here in Houston!
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