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Project Assistant`

Chicago, IL 60606

Posted: 09/12/2023 Employment Type: Contract Job Category: Project Management Job Number: 579430 Country: United States Is job remote?: No

Job Description


Description:
  • This position supports engineering and construction projects by assisting the Project Manager and project team in providing administrative project information as requested.
  • General administrative support for company projects.
  • Organize and maintain project files, filing system and project communications.
  • Provide data entry for projects.
  • Track status of projects and produce monthly progress reports. Maintain tracking system for projects.
  • Update record copies, engineering project documentation and changes.
  • Provide information to facilitate questions regarding projects and prepare research information.
  • Record minutes from Project Manager/team meetings.
  • Review and code client bills and invoices.
  • Type memos, correspondence, reports and other documents as requested.
  • Coordinate travel arrangements and any other internal services for various project needs.
  • Prepare outgoing mailings and labels, including e-mail and fax.
  • Reserve conference rooms and coordinate client, vendor and/or supplier presentations, meetings and interviews, including set-up and cleanup.
  • Schedule and set-up client interviews, presentations and other meetings as requested.
  • Update the project calendar and roster.
  • Assist in clerical needs on projects.
  • Maintain data entry of project contact list and project execution plans.
  • All other duties as assigned.

Requirements:
  • High school diploma or equivalent. Minimum of one year applicable office/clerical experience preferred.
  • Proficient in Microsoft Word, Excel, Access and PowerPoint required.
  • Applicable experience may be substituted for education requirements.

The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the Recruiter to ensure it’s from an official Planet domain (@theplanetgroup.com, @planet-pharma.com, @theplanetforward.com, @planet-healthcare.com, @planet-technology.com, @planet-pro.com, @pfes.com, @launchcg.com) - and not a domain with an alternative extension like .net, .org or .jobs.

The Planet Group and our companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.

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