The Planet Group
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http://www.theplanetgroup.com
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Project Administrative Assistant
1yr contract
Location: Forked River, NJ (onsite)
$21.50-22.50
Must Haves:
Preferred:
Job Summary/Description:
This position is responsible for performing general administrative, office support for company projects. Duties may include:
Project Administrative Assistant
796 South Main Street Forked River, NJ 08731 US
Posted: 09/13/2023
2023-09-13
2023-10-26
Employment Type:
Contract To Hire
Job Category: Administrative
Job Number: 579734
Country: United States
Is job remote?: No
Job Description
Project Administrative Assistant
1yr contract
Location: Forked River, NJ (onsite)
$21.50-22.50
Must Haves:
- HS diploma
- Minimum of 2 years of office/clerical experience
- MS Office (proficient)
Preferred:
- College degree
- Industry experience
- Procore
- Aconex
Job Summary/Description:
This position is responsible for performing general administrative, office support for company projects. Duties may include:
- Keep and maintain project files
- Maintain project e-mail box;
- Document control - data entry
- Track projects and produce monthly progress reports
- Work with specs, changes and finalizing
- Facilitate questions regarding projects and research information
- Maintain tracking system for projects
- Record minutes from Project Manager meetings
- Answer phones and direct calls
- Read and sort incoming mail
- Collect bills/invoices
- Type memos, correspondence, reports, and other documents
- Make travel arrangements
- Prepare outgoing mailings and labels, including emails and faxes
- Organize and maintain filing system
- Coordinate client or vendor lunches, including set-up and clean-up
- Reserve conference rooms
- Coordinate with internal support departments
- Order and maintain supplies
- Arrange equipment maintenance or set-up
- Keep the department calendar and roster; Occasional project assistance for managers
- Assist in Power point presentations
- Utilize Access to store and retrieve data
- Help coordinate clerical needs of special projects
- Complete weekly timecards
- Make copies of printed material.
- Additional duties as assigned by supervisor to assist in the overall success of the group and company.
- High School degree or equivalent.
- Minimum two years office/clerical experience.
- An advanced knowledge of Microsoft Word, Excel, Access, and PowerPoint required.
- Excellent organization skills, attention to detail, communication skills and ability to handle multiple tasks.
- Some college coursework preferred.