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The Planet Grouphttps://cdn.haleymarketing.com/templates/63515/logos/theplanetgroup-200x200.pnghttp://www.theplanetgroup.comhttp://www.theplanetgroup.comtrue
Payroll Manager Direct
$95,000.00 - 105,000.00 Annual Salary Onsite: Wellesley Hills, MA 02481
Must Haves:
Bachelor’s degree
State of MA payroll experience
Union experience
5+ years progressive experience in payroll, finance, business management, or related fields
PeopleSoft, HR/CMS, MMARs, and Excel Pivot tables
Preferred:
Higher education
Job Description: The Payroll Manager is responsible for overseeing the day-to-day payroll operations working under the direction of the Payroll Director. This role involves managing timekeeping and payroll functions through the College’s Self-Service Time and Attendance (SSTA) system and other payroll platforms. The Payroll Manager will ensure that payroll data is accurately entered and compliant with College policies, while also assisting the Payroll Director in generating reports, running queries, and analyzing payroll information. Additionally, the Payroll Manager will supervise and delegate tasks to the Payroll Accounting Staff, ensuring accuracy and timely completion of payroll-related duties. Key Responsibilities and Duties:
Payroll Processing & Reconciliation:
Prepare and compile bi-weekly payroll balances for full-time and part-time employees, stipends, and reimbursements, ensuring all entries are accurate for final review and approval.
Reconcile payroll for each pay period, aligning with State Funding reports, ensuring payments are correctly distributed across employees, accounts, and state appropriations.
Process payments for adjunct professors, hourly instructors, and contracted employees, ensuring compliance with contract rates, the Affordable Care Act, and other regulations.
Support the development of bi-weekly payroll schedules, ensuring proper documentation is in place for audits of payroll, benefits, and deductions.
System Management & Oversight:
Participate in the implementation of the SSTA system, ensuring smooth transitions and ongoing procedural improvements.
Oversee payroll account setups and data input across various systems such as PeopleSoft, HR/CMS, and MMARS, ensuring accuracy for both payroll and grants.
Assist the Payroll Director with cash funding analysis and system adjustments, including handling payroll reversals, fund holds, and rule inputs for MMARS.
Team Leadership & Delegation:
Supervise the Payroll Accounting Staff, delegating tasks such as compensation requests, employee reimbursements, and various payroll deductions.
Provide ongoing training and support for staff on the use of the SSTA system and other payroll-related software, ensuring a high level of competency across the department.
Error Resolution & Reporting:
Take a proactive approach to researching discrepancies, addressing issues promptly, and collaborating with departments to resolve errors or exceptions in the payroll system.
Perform monthly payroll reconciliations and ensure timely submission of reports to the finance office.
Respond to inquiries from staff, faculty, and external agencies regarding payroll discrepancies and procedural questions.
Confidentiality & Compliance:
Maintain the confidentiality of sensitive payroll information in compliance with college policies, state laws, and best practices.
Assist with unemployment claims, retirement distributions, and other employee benefits as needed.
Support for Payroll Director:
Serve as the primary backup and support for the Payroll Director, ensuring seamless payroll operations in their absence.
Assist with other payroll-related projects and duties as assigned.
Commitment to Equity:
Actively contribute to commitment to closing equity gaps and promoting diversity and inclusion within the College community.
Engage in conversations and initiatives that support underserved students, and work collaboratively with faculty, staff, and students to implement best practices in diversity, equity, and inclusion.
Support the College's anti-racist initiatives and help create an environment that embraces diversity and ensures equal opportunities for all.
Required Qualifications:
Bachelor’s degree in Accounting, Business Administration, or a related field.
5-8 years of progressively responsible experience in payroll, finance, or business management.
Strong understanding of state and federal payroll laws and compliance requirements.
Proficiency in payroll and accounting software, with extensive experience using PeopleSoft, HR/CMS, MMARS, and advanced Excel features (e.g., Pivot Tables).
Strong attention to detail and ability to manage complex payroll systems.
Ability to maintain confidentiality and work with sensitive payroll information.
Effective communication skills and the ability to collaborate with a diverse group of faculty, staff, and students.
Preferred Qualifications:
Experience working in a diverse environment and a demonstrated commitment to diversity, equity, and inclusion.
Experience supervising payroll staff and coordinating payroll functions.
Familiarity with state payroll systems and higher education payroll processing.
Strong analytical skills with the ability to resolve discrepancies and implement solutions.
Excellent written and verbal communication skills.
The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the Recruiter to ensure it’s from an official Planet domain (@theplanetgroup.com or @launchcg.com) - and not a domain with an alternative extension like .net, .org or .jobs.
The Planet Group and our companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.
Ready to embark on your next career adventure in Wellesley Hills, Massachusetts? This picturesque town in Norfolk County is not only a vibrant hub of opportunities but also a charming place to call home. Known for its historic architecture, top-notch schools, and lush green spaces like Nehoiden Golf Course and Wellesley College's Botanic Gardens, Wellesley Hills offers a perfect blend of small-town charm and big-city amenities. Explore job opportunities in this unique community surrounded by landmarks like Longfellow's Wayside Inn, catch a show at the Wellesley Repertory Theatre, or savor the local cuisine at Blue Ginger before cheering for the Boston Celtics at TD Garden. Join us in Wellesley Hills and unlock your professional potential amidst a backdrop of rich culture and endless possibilities.
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