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Payroll Coordinator

Waltham, MA 02451

Posted: 03/28/2023 Employment Type: Contract To Hire Job Category: Accounting & Finance Job Number: 548868 Country: United States Is job remote?: No

Job Description

The Payroll Coordinator is an important role in our HR department. This role requires accuracy, timeliness with a focus on meeting deadlines. This role has great deal of interaction with a diverse group of internal clients at all levels of the organization. This position is responsible for the technical elements of payroll, taxes, garnishments, and W-2 year end filings. Taking initiative, discretion, and confidentiality are key aspects for this role.

• Process semi-monthly, bi-weekly, and off-cycle payrolls for both exempt and non-exempt employees in ADP
• Validation, processing, and submission of payroll data
• Standard and ad hoc reporting as needed.
• Complete verification of employment requests.
• Assist with providing payroll-related information and audit requests.
• Handle payroll tax notices as needed.
• Resolves complex payroll processing and employee issues.
• Monthly, annual and ad hoc reporting to HR Management.
• Handle garnishment notices as needed
• Applies for and sets up withholding taxes in new states
• Special projects as assigned.
• Cross-train on International payroll General HR Responsibilities
• Participates in employee onboarding responsibilities (gathering paperwork, presenting HRIS/Payroll information at new hire orientation program).
• Assist in maintaining electronic employee files.
• Participates in developing department goals, objectives and systems.
• Participates in administrative staff meetings and attends other meetings and seminars.
• Performs other related duties as required and assigned.

• Bachelor’s degree in Business Administration, Accounting or Finance or related discipline or equivalent experience in a professional environment.
• 2+ years of experience of payroll preparation for a multi-location organization with domestic payrolls.
• Strong knowledge of payroll systems, ADP
• Knowledge of payroll tax laws, garnishments,
• Working knowledge of MS Office including Word, Excel, and Outlook.
- Ability to prioritize, be detail oriented, multi-task and have good organization skills.
• Keen focus on accuracy, timeliness, responsiveness and have a customer service approach.
• Good verbal and written communication skills.
• Ability to deal sensitively with confidential material
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