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Office Assistant

Vancouver, WA 98681

Posted: 11/16/2023 Employment Type: Contract Job Category: Administrative Job Number: 582333 Country: United States Is job remote?: No

Job Description

Office Assistant
6-month contract

Location: Vancouver, WA


Must Haves:
  • HS diploma
  • Minimum of 5 years of office/clerical experience
  • MS Office (proficient)

  • College degree
  • Industry experience

 Job Summary/Description:

The Office Assistant is responsible for supporting the office operations as directed by the Office Manager. Support the Office in a variety of administrative and operational tasks on a daily basis.
  • Assists in coordinating with building management all building maintenance activities.
  • Maintain and update filing, inventory, mailing database systems.
  • Responsible for office reception area, answering phones, greeting guests and refer callers to appropriate parties.
  • Provide general clerical support to office activities and provide support services to staff with any project related deadlines. Scan, copy and bind reports, specifications and other requests.
  • Prepare power point presentations and monthly reports.
  • Prepare agendas and make arrangements for meetings. Prepare conference rooms for clients and meetings. Meeting food ordering and coordination with visitors.
  • Handle purchase order requests
  • Prepare/set up audio and video conferencing
  • Enter/update data and format within tables
  • Maintain office supplies inventory. Maintain paper supply at copiers
  • Create and maintain project filing.
  • Assist with project set-ups and archive closed projects.
  • Distribute mail.
  • Coordination of office events and activities.
  •  Support project teams with project submittals and documents from client systems.
  • AS Degree in Business Administration or related field or 5 years related experience.  Effective verbal and written communication skills.  Proficient in Microsoft Office
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