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Grants Assistant

Boston, MA 02111

Posted: 05/25/2023 Employment Type: Contract Job Category: Administrative Job Number: 567934 Country: United States Is job remote?: No

Job Description

Grants Assistant
Contract – 3 months

Boston, MA
Pay Range: $23.64-$25.64/hr

Must Haves:
  • Associate's Degree or 2 years of relevant work experience
  • 1 year of previous Grants Administration Experience
  • Excellent written and verbal communication skills, ability to edit and create documents and reports
  • Advanced Proficiency with Microsoft Office Suite Programs including, Word, Excel, Outlook, and proficient with Adobe
Job Summary/Description:
The Grants Assistant will provide administrative support in the implementation of vital public safety, preparedness, and health related federal grants.

Specific duties will include: Assist members of the team with the public procurement and contract execution process for all homeland security and grant funded projects to include:
  • Drafting procurement documents;
  • Vendor research and outreach; and
  • Processing of purchase orders and contracts.
  • Assist in data entry related to homeland security and grant reporting requirements, as well as provide inventory tracking support.
  • Assist in the review and processing of vendor invoices and requests from municipal departments for backfill and overtime reimbursement.
  • Provide administrative, general office, system, and project support to the team.
Candidates must have a minimum of an Associate’s degree or 2 years of relevant work experience.  

The successful applicant will demonstrate all or most of the following skills:
  • Time management and organizational skills;
  • Understanding of multi-step processes and how to work within them in a team environment;
  • Ability to work independently and meet deadlines;
  • Strong communication skills (written and verbal);
  • A professional demeanor and a positive “can do” attitude, with high customer service standards;
  • Willingness to perform administrative functions as needed, such as filing, photocopying, and database management; and
  • Advanced computer skills including working with MS Word, MS Excel, MS Outlook and Adobe.
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