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Front Desk Administrator

Boston, MA 02210

Posted: 10/18/2022 Employment Type: Contract Job Category: Administrative Job Number: 516576 Country: United States Is job remote?: No

Job Description


Front Desk Administrator

Must Haves:
- HS Diploma or equivalent
- Administrative/Reception experience
-  MS Office and Outlook

Preferred:
- College  degree
- Minimum (2) years admin experience

Responsibilities
  • Serve as the first point of contact for all visitors, which may include clients, candidates, vendors, etc.
  • Direct visitors upon arrival and field calls to our domestic and international offices
  • Uphold security access badge system, working directly with Services and Security team, on maintenance of issuing access, ensuring security and safety protocols are met, and tracking access control through both physical keys and badges
  • Work with Manager of HSEQ on matters of safety
  • Work with Facilities Manager on space operations
  • Act as a central point of contact for employee inquiries
  • Maintain office inventory, organize, and restock office supplies as necessary in conference rooms and common areas, i.e. copy print room and Main Café
  • Oversee janitorial services
  • Coordinate and escalate any facilities issues with HSEQ Manager and Manager of Facilities
  • Process all incoming and outgoing mail and packages
  • Maintain and update reception handbooks and other reference tools
  • Maintain and update seating charts and seat assignments
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