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Front Desk Admin

New York, NY 10035

Posted: 09/27/2024 Employment Type: Contract Job Category: Administrative Job Number: 623939 Country: United States Is job remote?: No

Job Description

A social services provider is looking for a Bilingual Front Desk Admin.
Responsibilities:
  1. Responsible for all front desk duties including answering phones, greeting clients, monitoring sign-­in sheet and checking clients in and out of the program.
  2. Monitor and maintain waiting area and inform management of any client security related issues immediately.
  3. Responsible for collection of participants' timekeeping documentation in both hard copy and electronic form, reviewing documentation carefully to ensure documentation is in compliance with program policies and procedures.
  4. Assist with MetroCard distribution to eligible clients and obtain client signatures in the MetroCard Log.
  5. Assist with scanning, and making copies for clients, staff and program needs
  6. Assist with attendance tracking and meeting timekeeping deadlines for all clients and ensure accuracy of reporting activities.
  7. Assist with restocking of office & kitchen supplies.
  8. Conduct Inventory and monitor supply usage and prepare monthly supply request within allocated budget.
  9. Assist Business Manager with data analysis and reconciliations, as needed.
-MS Office proficiency
-Bilingual in Spanish / English
-Strong communication skills
-Non-profit, social services or case management experience is preferred

The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the Recruiter to ensure it’s from an official Planet domain (@theplanetgroup.com, @theplanetforward.com, @planet-technology.com, @planet-pro.com, @planetinteractive.com, @pfes.com, @launchcg.com, @planet-pharma.com, @planet-healthcare.com) - and not a domain with an alternative extension like .net, .org or .jobs.

The Planet Group and our companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.

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