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The Planet Grouphttps://cdn.haleymarketing.com/templates/63515/logos/theplanetgroup-200x200.pnghttp://www.theplanetgroup.comhttp://www.theplanetgroup.comtrue
Posted: 12/11/20242024-12-112025-02-06Employment Type:Contract To HireJob Category:AdministrativeJob Number: 626502Is job remote?: No
Job Description
Executive Assistant
$28-$32/hr Contract: 6+ months Onsite: Wellesley, MA 02481
Must Haves:
Bachelor’s degree
5+ years experience with calendar management, meeting notes, managing websites, communicating via email and other administrative tasks
Preferred:
Experience in higher education
Job Description: The Executive Assistant to the Vice President for Enrollment Management (VPEM) plays a key role in supporting the overall operation of the Enrollment Management Division. This position involves providing high-level administrative assistance to the VPEM, managing day-to-day operations, and ensuring effective communication within the division, across the institution, and with external stakeholders. The Executive Assistant will provide project management, event coordination, and grant management support to the VPEM throughout the year. This role requires a high level of attention to detail, professionalism, discretion, critical thinking, and the ability to manage a wide range of responsibilities in a dynamic academic environment.
Key Responsibilities and Duties:
Work directly with the Vice President for Enrollment Management to support all aspects of her daily work routine
Maintain the Vice President’s calendar and contacts
Coordinate communication between the VPEM and key stakeholders, including faculty, staff, students, and external partners
Assist with confidential matters related to FERPA, the Freedom of Information Act, Federal Financial Aid, and annual audits
Maintain departmental communication channels: Draft newsletters, meeting notes, manage internal websites, and facilitate team meetings
Develop and refine divisional workflow processes: Implement improvements to enhance efficiency and communication, including but not limited to email, Microsoft Teams, and SharePoint
Data analysis and reporting: Compile and analyze enrollment data to identify trends and inform decision-making
Research and edit presentations and reports: Support the VPEM in public speaking engagements and internal communications
Proactively prepare for projects and meetings: Anticipate needs and gather relevant information in advance to optimize the VPEM's time
Maintain positive working relationships with faculty, staff, and students across the institution
Triage inquiries, concerns, and requests from internal and external constituencies in a helpful, professional, and timely manner
Assist with budget preparation and maintenance
Prepare invoices and purchase order requisitions for Enrollment Management
Hire, train, and supervise student employees in Enrollment Management
Assist the VPEM with the Welcome Back Greeter Program
Assist the VPEM with various grant programs, including the Commonwealth Dual Enrollment Program (CDEP) and the Higher Education Innovation Fund (HEIF)
Serve as OneCard back-up operator if needed
Coordinate meetings, including large, complex meetings that span multiple days, locations, and departments
Assist with special projects and perform other related duties as assigned
The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the Recruiter to ensure it’s from an official Planet domain (@theplanetgroup.com or @launchcg.com) - and not a domain with an alternative extension like .net, .org or .jobs.
The Planet Group and our companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.
Ready to embark on your next career adventure in Wellesley Hills, Massachusetts? This picturesque town in Norfolk County is not only a vibrant hub of opportunities but also a charming place to call home. Known for its historic architecture, top-notch schools, and lush green spaces like Nehoiden Golf Course and Wellesley College's Botanic Gardens, Wellesley Hills offers a perfect blend of small-town charm and big-city amenities. Explore job opportunities in this unique community surrounded by landmarks like Longfellow's Wayside Inn, catch a show at the Wellesley Repertory Theatre, or savor the local cuisine at Blue Ginger before cheering for the Boston Celtics at TD Garden. Join us in Wellesley Hills and unlock your professional potential amidst a backdrop of rich culture and endless possibilities.
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