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Senior Executive Administrative Assistant

Taunton, MA 02780

Posted: 03/24/2023 Employment Type: Direct Hire/Perm Job Category: Administrative Job Number: 552976 Country: United States Is job remote?: No

Job Description


Senior Executive Administrative Assistant



Must Have:

2 Plus years supporting C suite, 5 plus years experience total

MS Office, Calendar management 

Comfortable handling family office tasks, Business and Personal
Key Accountabilities:

Email / Calendar Management and Travel:

• Manage heavy and ever-changing calendars and email while prioritizing requests and responding in a timely manner.

• Handle all calendar and email requests confidentially, expeditiously and follow through on tasks until completion.

• Assist with coordination of personal and business-related travel arrangements, including flight,

hotel, ground transportation and other reservations.


• Communicate daily with primary Executive Assistants to coordinate day-to-day activities ensuring meeting materials are prepared and available in advance of appointments, expediting key correspondence and priority matters. Coordinate and process all information received via phone, email, text and voicemail keeping Ownership and primary Executive Assistants informed.

• Provide support to Ownership for their internal / external Board and Committee assignments.

• Prepare correspondence (email response, letters of recommendation, thank you notes, etc.) and thoroughly proof to ensure final copy and timely reply.

• In conjunction with primary Executive Assistants, communicate directly on behalf of Ownership with colleagues, family and external parties on designated matters.

• Manage incoming event invitations and respond on behalf of Ownership and update calendars as needed.


• Personal errands – purchase items for office(s) and home(s) as needed and coordinate delivery.

• Events – coordinate internal meetings, external board related and family events.

• Maintain supplies for Executive suite including conference rooms, kitchen, Ownership and primary Executive Assistant offices.

• Maintain a variety of files and records.


• Desire to work in a fast-paced environment with discretion and sound judgement.

• Strong interpersonal and problem-solving skills with ability to prioritize and meet deadlines.

• Excellent time management, organizational and customer service skills.

• Excellent written and verbal communication skills.

• Ability to exercise confidentiality, tact and diplomacy.

• High level of proficiency with Microsoft Office (Word, Excel, PowerPoint), WebEx, Teams and



• Bachelor’s degree required

• 5+ years of work experience in an Executive Assistant role, supporting C-Suite Executives required

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook)

• Demonstrated ability to handle privileged or confidential information with discretion

• Basic knowledge of Audio-Visual equipment to set up meetings
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