Skip to content

Job Openings

Executive Assistant

Radnor, PA 19087

Posted: 11/28/2023 Employment Type: Contract Job Category: Administrative Job Number: 609473 Country: United States Is job remote?: No

Job Description

Executive Assistant
4-Month Contract *possible to extend or become permanent
Hybrid: 3 days on site

Pay Range: $40 - 45

Must Haves:
Experience supporting C-suite and Board of Directors
Strong written and verbal communication

Preferred:
Advanced PowerPoint and Excel
Previous experience with budgets
*Notary (big plus)

Job Summary/Description:
You'll respond tactfully and promptly to inquiries and problems within your scope of established authority; handle confidential information; serve as the central contact for general department information; and coordinate a full range of meeting, event, and travel arrangements. This opportunity also involves utilizing your computer skills to create high quality graphic and text PowerPoint presentations often under tight time frames. In addition, you'll prepare special reports requiring the selection of relevant information from a variety of sources, incorporating that information into complex Excel spreadsheets. You may also be required to maintain ongoing reports or databases, department websites, shared drives, and SharePoint sites.
Job Description:
  • Manage executives’ calendars so that time allocation is appropriately focused on key company and departmental priorities.
  • Facilitate meetings and events by planning agendas, reports, and formulating follow-up minutes & action plans.
  • Support executives in building profile and relationships across the company and with key external stakeholders.
  • Handle confidential matters appropriately and with complete discretion.
  • Additional duties include preparing and reconciling T&E expenses, processing invoices in a timely manner, managing Executive travel as business needs dictate and tracking compliance related initiatives.
  • Other administrative tasks such as managing distribution lists, rosters, organizing team events, lunch meetings, preparing materials/supplies for leadership training courses.
  • Pre-onboarding support: Access card, key, office supplies, coordinate with IT department on all office equipment for the new employees.
Requirements:
  • At least 2-3 years of related job experience
  • Excellent time management skills and the ability to prioritize work
  • Advanced-level Microsoft Outlook, Word, Excel and PowerPoint proficiency
  • Experience creating high-quality presentations utilizing PowerPoint and complex reports using Excel is strongly preferred
  • Strong written and verbal communication skills required
  • Proven ability to work in a fast-paced, results-oriented, team environment
  • Strong organization skills and the ability to prioritize multiple tasks
  • Must be comfortable with ambiguity and be resourceful enough to find solutions on your own
  • Attention to details and analytical thinking
  • Problem-solving and decision making
  • Proactivity and self-direction
  • Previous experience working with budgets is strongly preferred
*Must have flexibility to adjust work hours/schedule to meet business needs

The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the Recruiter to ensure it’s from an official Planet domain (@theplanetgroup.com, @theplanetforward.com, @planet-technology.com, @planet-pro.com, @planetinteractive.com, @pfes.com, @launchcg.com, @planet-pharma.com, @planet-healthcare.com) - and not a domain with an alternative extension like .net, .org or .jobs.

The Planet Group and our companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.

Apply Online

Send an email reminder to:

Share This Job:

Related Jobs:

Login to save this search and get notified of similar positions.

About Radnor, PA

Start your next career adventure in Radnor, Pennsylvania! This charming town nestled in Delaware County offers a perfect combination of upscale living and vibrant opportunities for professional growth. With easy access to major cities like Philadelphia and Wilmington, Radnor provides a peaceful retreat with all the benefits of big-city amenities. Explore job openings in this picturesque area known for its beautiful parks like Chanticleer Gardens, upscale shopping at King of Prussia Mall, and cultural gems like the Wayne Art Center. Indulge in the local culinary scene boasting eateries like Paramour and White Dog Cafe, and catch a show at the historic Bryn Mawr Film Institute. Join our team and discover all that Radnor has to offer for your career and lifestyle!
Social Share Buttons and Icons powered by Ultimatelysocial