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Executive Assistant

New York, NY 10128

Posted: 11/16/2023 Employment Type: Direct Hire/Perm Job Category: Administrative Job Number: 581420 Country: United States Is job remote?: No

Job Description

Executive Assistant
Direct Hire
Onsite: Upper East Side, NY

Must Haves:
  • 5 years’ of C-Suite EA experience
  • Advance Microsoft Suite skills (Excel & PowerPoint)
  • Excellent written communication skills
  • Expert calendar management

  • Nonprofit experience
  • Familiarity with Zoom, Teams, Doodle Poll, Pingboard

Job Summary/Description: The EA will support the CEO, while also having daily interactions with the senior management team, Board members, local politicians, NYC Parks, donors, members, and parents. Responsibilities include but are not limited to the following:
  • Manage the CEO’s calendars, scheduling internal and external meetings
  • Assist with meeting prep work, as needed
  • Coordinate internal and external meetings
  • Acting as office “gatekeeper” handling scheduled/unscheduled visitors and callers
  • Prepare correspondence, including fundraising materials, organize monthly Board reports and other communications internal and external
  • Scheduling internal management team meetings using Zoom and Teams
  • Reconcile expense reports. Maintain and track expense detail
  • Maintain all contact lists
  • Provide support to the CFO, CMO, CDO and COO on an as needed basis
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