The Planet Group
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http://www.theplanetgroup.com
http://www.theplanetgroup.com
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Executive Assistant
410 E. 92nd St New York, NY 10128 US
Posted: 11/16/2023
2023-11-16
2023-12-28
Employment Type:
Direct Hire/Perm
Job Category: Administrative
Job Number: 581420
Country: United States
Is job remote?: No
Job Description
Executive Assistant
Direct Hire
Onsite: Upper East Side, NY
Must Haves:
Preferred:
Job Summary/Description: The EA will support the CEO, while also having daily interactions with the senior management team, Board members, local politicians, NYC Parks, donors, members, and parents. Responsibilities include but are not limited to the following:
Direct Hire
Onsite: Upper East Side, NY
Must Haves:
- 5 years’ of C-Suite EA experience
- Advance Microsoft Suite skills (Excel & PowerPoint)
- Excellent written communication skills
- Expert calendar management
Preferred:
- Nonprofit experience
- Familiarity with Zoom, Teams, Doodle Poll, Pingboard
Job Summary/Description: The EA will support the CEO, while also having daily interactions with the senior management team, Board members, local politicians, NYC Parks, donors, members, and parents. Responsibilities include but are not limited to the following:
- Manage the CEO’s calendars, scheduling internal and external meetings
- Assist with meeting prep work, as needed
- Coordinate internal and external meetings
- Acting as office “gatekeeper” handling scheduled/unscheduled visitors and callers
- Prepare correspondence, including fundraising materials, organize monthly Board reports and other communications internal and external
- Scheduling internal management team meetings using Zoom and Teams
- Reconcile expense reports. Maintain and track expense detail
- Maintain all contact lists
- Provide support to the CFO, CMO, CDO and COO on an as needed basis