Skip to content

Job Openings

Executive Assistant

Lexington, MA 02421-7305

Posted: 11/15/2022 Employment Type: Direct Hire/Perm Job Number: 511863 Country: United States Is job remote?: No

Job Description


Executive Assistant



Lexington, MA

Hours: 40 hours/week, 8: 30-5

Company: Biotech/Pharma, 250 employees

Interview Process: 3 rounds of video interviews.

Must Haves:
  • 5+ years’ working as an Executive Assistant supporting C level executives
  • Microsoft Office Suite
  • Lifesciences/high tech/fast paced industry
  • Degree

Job Summary/Description:

The ideal candidate is a highly organized, detail-oriented and independent self-starter able to manage a wide range of administrative tasks. The candidate must be flexible, able to multi-task efficiently, manage multiple priorities, and be committed to helping the organization grow.
  • Assist with calendar management for Director/Senior Director level staff members.
  • Plan and schedule meetings and/or appointments, including agendas, meeting materials and all logistics (secure meeting space, set up tele/videoconferences, webinars and order/manage meal delivery set up and clean up).
  • Create and manage purchase orders, manage invoices, and process expense reports.
  • Handle office supply requests and copy/printer maintenance.
  • Coordinate travel arrangements for conferences and business travel (both US and international).
  • Update documents and databases.
  • Support and administer departmental initiatives, such as team building and corporate culture events.
  • Provide back-up support to the administrative team as needed.


We are seeking someone with energy and strong attention to detail to join our team. Must have MS Office Suite experience, excellent interpersonal and customer service skills and a willingness to work flexible hours at times. This person must be able to work autonomously as well as part of a team. This person must maintain a high degree of integrity handling sensitive and confidential information. AA/BA/BS is required.
Apply Online

Send an email reminder to:

Share This Job:

Related Jobs:

Login to save this search and get notified of similar positions.
Social Share Buttons and Icons powered by Ultimatelysocial