Careers at the Planet group

Executive Assistant

Cambridge, MA 02142

Posted: 05/09/2025 Employment Type: Contract Job Category: Administrative Job Number: 634022 Is job remote?: No

Job Description


We are looking for an Executive Assistant to provide consistent, detailed support to VP level managers and their teams.  The right candidate will show willingness to work as a team with other administrative staff to ensure that all needs of the department are met and consistently support company objectives. Share work load as necessary to support the broader needs of the group. 

Responsibilities
  • Heavy focus on calendar management, including but not limited to daily/weekly/monthly meetings and multi-level meetings with many attendees/locations/time zones
  • Expense management through Concur system
  • Arrange travel, including air, hotel & transportation as well as occasional work-related events, large meetings.
  • Request creation of new vendors
  • Create purchase order requests
  • Prepare materials for meetings, presentations and special projects
  • Appropriately manage information of a highly confidential and critical nature
  • Coordinate logistics for meetings and company sponsored events, including ordering food, inputting facilities requests and managing attendees
  • Work closely with other executive assistants to make sure department needs are met
  • Provide back-up support to other assistants, including other departments, as needed
  • Work cross-functionally on day to day business to keep operation running smoothly 

Qualifications
  • Bachelor’s Degree and 3+ years of experience OR Associates and 5+ years of experience OR GED equivalent and 7+ years of experience
  • Excellent organizational, verbal and written communication skills.
  • Knowledge of MS Office including PowerPoint, Excel and Word required.
  • Proven team player and a detail-oriented individual who possesses strong organizational skills with the ability to prioritize work load.
  • Able to exercise good judgment; work independently but also take instruction; communicate effectively and professionally; meet deadlines and work within a variety of situations in a growing, fast-paced organization.
  • Target pay is around $40/hr
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