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Executive Assistant- Boston

Boston, MA 02108

Posted: 03/17/2023 Employment Type: Direct Hire/Perm Job Category: Administrative Job Number: 553768 Country: United States Is job remote?: No

Job Description

Executive Assistant


Boston, Downtown

Must have:

3 plus years supporting a C level, president, individual/Team

Thrive in a fast paced environment 

 Heavy Calendar Management exp
The Executive Assistant to the President & CEO is responsible for:


Providing support to the CEO in the execution of his/her responsibilities by effectively managing the CEO's schedule while also providing administrative support to the Chief of staff

Overseeing special projects as directed by the CEO or the Chief of Staff.

Coordinating closely with the Corporate Leadership Events Manager for executive leadership meetings, off-sites, and other related activities as requested.


What You'll Be Doing


Exercise keen judgment, coordinate and execute both routine and highly sensitive communications among the CEO and Executive Team and their administrative support staff maintaining confidentiality in all communications.

Exercise sound organizational skills while anticipating the CEO's needs, manage the CEO's busy calendar of meetings and travel and organize the CEO's travel

Provide excellent customer service to both internal and external parties while protecting and ensuring optimal use of the CEO's time in accordance with organizational priorities.

Handle telephone inquiries for the CEO as well as incoming correspondence and routes these as appropriate either to CEO or members of the Executive Team.

Handle the processing of all CEO-related travel

Provide a bridge for smooth communication between the CEO's office and internal departments; demonstrating ability to maintain credibility, trust, and support with senior management staff.


What We're Looking For


Bachelor's Degree or equivalent experience

Strong work tenure with at least three years of experience supporting C-level executives or equivalent experience.

Excellent written and verbal communication

Competency using Microsoft Office

Interpersonal savvy, strong listening abilities 

Ability to multi-task

Proven track record of handling matters with discretion and confidentiality

Demonstrated ability to proactively anticipate issues and consistently deploy an approach to problem solving that displays strong decision-making ability and sound judgment

Strong organizational skills and proven attention to detail

Adept at relationship building and handling challenging situations with tact and diplomacy
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