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The Planet Grouphttps://cdn.haleymarketing.com/templates/63515/logos/theplanetgroup-200x200.pnghttp://www.theplanetgroup.comhttp://www.theplanetgroup.comtrue
Posted: 01/31/20252025-01-312025-03-21Employment Type:ContractJob Category:AdministrativeJob Number: 626686Is job remote?: No
Job Description
$35-45/hr
Executive Assistant and Project Coordinator Contract - 12 Months
Culver City CA
Must Haves:
3-5 years experience with administrative related duties including, schedule management, organizing meeting agendas and recapping notes, and general liaise responsibilities in working with multiple individuals and teams
Experience with macOS and its native applications like Mail, Calendar, and productivity apps (Keynote, Numbers, and Pages)
Ability to manage multiple tasks, navigate ambiguity, and adapt to a fast-paced environment with a strong level of confidentiality
Highly detail oriented and exceptional organization skills
Great time management skills and proficient in identifying priorities
Preferred:
BA or BS preferred
3+ years relevant experience coordinating engagement programs and/or Org events
Job Description:
The person will wear two hats: The primary responsibilities of the role will be to:
(1) provide full administrative support to the team’s Director, including calendar management, travel, expense reports, and general administrative tasks that arise from time to time
(2) support efforts to enhance the employee experience and develop Org culture. For this second element, this person will support the Head of Employee Engagement to help plan and execute events, build detailed project timelines, create keynote presentations, ensure projects stay on track, and maintain org documents and trackers as sources of truth.
This ideal candidate should be able to multi-task, gate-keep, prioritize incoming requests, work with initiative and independently, and be prepared to assist with special projects and meet unanticipated demands. This person will need to exhibit the utmost professionalism and a high EQ as they will be communicating regularly with both internal and external contacts ranging from the entry level to the most senior. This role will be exposed to highly confidential and sensitive information and therefore demands the highest level of discretion at all times.
Manage daily calendars showing flexibility and problem solving abilities, adjust and prioritize schedules due to last minute changes and conflicting meetings, coordinate with executive schedules and meeting room availability
Support the elevation of the employee experience, helping to keep projects on track
Plan excellent events, including catering and food coordination, venue identification and bookings, and making certain the event itself meets the intended goals for that event
Ensure key meetings — with both internal leadership/teams across the company and with external business partners — go off without a hitch
Make it a point of pride to know who to go to within Apple for any need that may arise
Process expense reports and POs
Key Qualifications
Expertise in working with other administrative assistants in scheduling complex meetings
Exemplifies a can-do attitude, is adaptable, a team player, highly motivated and can stay calm under pressure
Superior interpersonal, verbal and written communication abilities
Exceptional listening skills and the capacity to transform what employees are saying into ideas for improving the employee experience
Ability to communicate effectively with senior executives and their assistants
Motivated, flexible self starter
Proactive problem solving abilities to deal with challenging deadlines and priorities
Comfort with ambiguity; able to react effectively to unanticipated change
Discretion in handling confidential materials and issues
Excels under pressure while maintaining a calm demeanor
Works well independently and within a team
The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the Recruiter to ensure it’s from an official Planet domain (@theplanetgroup.com or @launchcg.com) - and not a domain with an alternative extension like .net, .org or .jobs.
The Planet Group and our companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.
Ready to embark on a new career adventure? Explore job opportunities around Culver City, California, and unlock a world of growth and possibilities! Nestled in the heart of Los Angeles County, Culver City boasts a vibrant arts and entertainment scene, with attractions like the iconic Sony Pictures Studios and the renowned Museum of Jurassic Technology. Indulge in diverse cuisine, catch a show at Kirk Douglas Theatre, or take a stroll in the picturesque Culver City Park. Join the thriving tech and creative industry hub, and be part of this dynamic community. Start your journey today and discover why Culver City is where career dreams come to life!
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