Skip to content

Job Openings

Event and Conference Manager

Boston, MA 02210

Posted: 02/01/2024 Employment Type: Contract Job Category: Marketing Job Number: 581936 Country: United States Is job remote?: No

Job Description


Start Date: 1/27/2023
Pay Rate: $55.00 - $58.00/hour (DOE)
Duration: 12 months with possible conversion 
Location: Boston, Massachusetts -- Role will be Hybrid (3 Days in office Tuesday and Wednesday required and 1 additional day of choice. Other 2 days per week will be remote/work from home.) 10-20% travel required (domestic and international). 

Our Fortune 500 Financial Services client has a HOT need for an Event and Conference Manager with 7+ years of experience with planning and executing meeting and conferences for executive leadership and/or board of directors in the F500 space. MUST be local to Boston to join the Events & Conference Management team for a 12 month HYBRID (3 days onsite) contract role starting in November 2023! 

Please note up to 20% of local travel will be required and 1 international conference at the beginning of 2024. 

Event and Conference Manager Responsibilities Include: 
  • Consulting with business partners on their meeting requirements, leading project planning, managing the meeting budget, sourcing event venues, contract management, attend travel in conjunction with travel management vendor, registration website and mobile app development, food and beverage management, etc.
  • Development of program specs and communications with vendors to clearly communicate execution needs of the event
  • Schedule and lead planning meetings with stakeholders
  • Clear follow up communications with event stakeholders ensuring awareness of project deadlines
  • On-site execution of the event which would include leading pre-con meetings, vendor load in and set up, on-site registration management, staffing management, etc.
  • Attendance of regular team collaboration with ECM Director, event stakeholders, vendors, and other ECM support team members
  • Ordering of on-site event supplies as needed, including but not limited to, office supplies, name badges, and signage
  • Project management of event registration websites and mobile app builds
  • Proof registration websites and mobile apps to ensure details are correct before launches
Event and Conference Manager Required Qualifications: 
  • Bachelor's degree (Required) 
  • Project management/program management skills
  • Business communications experience
  • Advanced experience with AirTable and CVENT
  • Event agency experience a plus
  • Experience supporting with executive leadership
  • Tech-savvy and able to learn/adopt new technology tools and platforms quickly
  • Organized and able to plan appropriate project timelines, work backward from deadlines, identify milestones and owners, and execute against a plan
  • Advanced experience in PowerPoint
  • Proven written and communication skills
Ideal Qualifications: 
  • Willing and able to travel to various meetings and events throughout the year as needed but domestic and international (Please note most events will be Boston, MA based. Planner will be assigned approximately 10-20 meetings and events per year.)
  • Availability to work nights and weekends as needed for event execution

The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the Recruiter to ensure it’s from an official Planet domain (@theplanetgroup.com, @theplanetforward.com, @planet-technology.com, @planet-pro.com, @planetinteractive.com, @pfes.com, @launchcg.com, @planet-pharma.com, @planet-healthcare.com) - and not a domain with an alternative extension like .net, .org or .jobs.

The Planet Group and our companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.

Apply Online

Send an email reminder to:

Share This Job:

Related Jobs:

Login to save this search and get notified of similar positions.

About Boston, MA

Ready to take your career to new heights? Explore our job opportunities in the vibrant Boston, Massachusetts area! Known for its rich history, world-class universities, and thriving tech and healthcare sectors, Boston offers a unique blend of opportunity and charm. Imagine working near iconic landmarks like the Freedom Trail, indulging in delicious clam chowder, catching a show at the Boston Opera House, or cheering on the beloved Red Sox at Fenway Park. With renowned art galleries, theaters, and the stunning Boston Common right at your doorstep, there’s no shortage of ways to enjoy work-life balance in this dynamic city. Discover your next career move in Boston today!
Social Share Buttons and Icons powered by Ultimatelysocial