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Event Coordinator

Cambridge, MA 02138

Posted: 10/03/2024 Employment Type: Contract Job Category: Marketing Job Number: 624285 Country: United States Is job remote?: Yes

Job Description

Duration: 3 Months
Location: Cambridge, MA (Hybrid) 
Pay Rate: Up to $35/HR

Planet Interactive's Higher-Education client is in need of a dynamic and detail-oriented Event Coordinator for a month 3-month assignment starting in October 2024!

The Event Coordinator will provide hospitality, logistical support, guest services, or materials to event participants and guests. 

 Event Coordinator Responsibilities:
  • Assist the events of the client's logistics staff to enable smooth, efficient planning and implementation processes for room reservations, media services, catering and other needs.
  • Coordinate with the Events Strategy Team, maintaining proactive and responsive process and communication, attending Events Strategy meetings, ensuring team documents and follows up on decisions and guiding debriefs and reflections afterwards.
  • Help event proposers to understand how to make their events most successful, given the resources available, the goals of the particular event, and the current topical themes of the Center.
  • Support virtual programs, interactions and events and virtual participation in physical events.
  • Work closely with the Communications team to ensure that our programs and community work is shared within our extended community, audiences outside our community and the public at large. Help to implement consistent and effective communications about all events hosted by the Center including email campaigns, social media, posters, and internal communications.
  • Conduct outreach to include other centers, departments and student groups on campus and organizations outside of the university with particular attention to the diversity of voices and opportunities for collaboration.
 Event Coordinator Qualifications:
  • Events management.
  • Keen judgment.
  • Highly organized events manager capable of acting independently and in a committed team environment, serving a very dynamic global community of scholars, students, industry actors and activists so social skills are crucial, especially kindness and inclusiveness.
  • Ability to remain highly organized during large or complex events, to maintain good communication with the event coordinator and other event staff, and strong awareness of the schedule and timing required for the event. 
  • Ability to work with event participants in a friendly and professional manner required.
  • Punctuality, professional appearance and business attire required.
  • Ability to follow the direction of the event coordinator required.
  • Previous experience with events in business, nonprofit or academic setting preferred.

The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the Recruiter to ensure it’s from an official Planet domain (@theplanetgroup.com, @theplanetforward.com, @planet-technology.com, @planet-pro.com, @planetinteractive.com, @pfes.com, @launchcg.com, @planet-pharma.com, @planet-healthcare.com) - and not a domain with an alternative extension like .net, .org or .jobs.

The Planet Group and our companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.

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About Cambridge, MA

Calling all job seekers! Discover exciting job opportunities in and around Cambridge, Massachusetts, a vibrant city known for its rich history, world-renowned universities like Harvard and MIT, and innovative tech scene. Cambridge offers a unique blend of academic excellence, cultural diversity, and a thriving arts community, with attractions like the iconic Harvard Square, the charming Charles River Esplanade, and the prestigious American Repertory Theater. From savoring local specialties like clam chowder and lobster rolls to cheering on the Red Sox at Fenway Park, there's something for everyone in this dynamic region. Explore job listings today and kick-start your career in this captivating area!
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