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Event Coordinator

Boston, MA 02210

Posted: 10/03/2024 Employment Type: Contract Job Category: Marketing Job Number: 624005 Country: United States Is job remote?: Yes

Job Description


Start Date: 10/14/2024
Pay Rate: up to $33-35/hour (DOE) 
Duration: 3 months
Location: REMOTE (Some travel into the Boston as needed)

Our Fortune 500 Financial Services client has a HOT need for an Event Coordinator with up to 3 years experience with leading and planning enterprise corporate events. MUST be local to Boston to join the Events & Conference Management team for a 3-month HYBRID contract role starting in October in 2024! 

Event Coordinator Responsibilities Include: 
  • Maintain electronic files, event database, and project management system.
  • Organize and provide documents, reports, and information.
  • Maintain and reorder event related supplies.
  • Upon request handle shipping of event related materials to and from events.
  • Resolve administrative problems by coordinating preparation of reports, analyzing data, and finding solutions.
  • Manage and respond to emails in event related email inboxes.
  • Update CVENT (Event management platform) as needed with updates to event dates, location, and budget numbers.
  • Update events in Airtable project management system and keep records updated.
  • Review final contracts for important dates and add calendar reminders to ECM planners’ calendars with important events dates (rooming lists due, deposits due, final guarantees, etc.
  • Work independently and within a team on special projects, which could include presentations or proofreading.
Event Coordinator Required Qualifications: 
  • Experience with CVENT Event Management Software and Airtable.
  • Data entry with strict attention to detail.
  • Keen attention to detail and ability to keep records and files organized.
  • Competent collaborator and skilled cross-functional communicator.
  • Experience with Microsoft Office 365 and Sharepoint.
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