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Equipment Accounting Administrator

Houston, TX 77047

Posted: 09/21/2022 Employment Type: Contract Job Category: Construction Management Job Number: 509522 Country: United States Is job remote?: No

Job Description


Duties:
  • Data validation – ensure Purchase Order (PO) data is consistent with data provided on quotes from vendors when Equipment Department Specialists create the purchase orders
  • PO support
    • create POs per department policy and process timely and accurately in system of record consistent with quote data in support of the Equipment Department Specialists
    • Provide final, approved POs to Specialists to be forwarded to vendors
  • Entry of PO receipts
    • Process receipts per department policy and process in system of record for
      • Monthly equipment rentals
      • Equipment Department tool, supplies and consumables purchases
  • Above data is to be processed within one business day of receipt
  • Liaison with Accounts Payable Department to determine issues in processing vendor invoices
    • Provide necessary support to get POs updated/corrected
    • Provide necessary support to get Receipts updated/corrected
    • Provide necessary support to ensure POs properly processed
    • Provide KPI reports as defined to assist Department manager with managing department purchase orders and vendor invoicing
  • Above data is to be processed within 3 business days of receipt
    Project and Departmental Billings
  • Create Job billings in the system of record per department policy and process to be delivered per accounting schedules to include:
    • Company owned equipment
    • Tools
    • Supplies and consumables
  • Create Departmental billings in the system of record per department policy and process to be delivered per accounting schedules
Qualifications:
  • Degree in Accounting, Finance or other Business discipline
  • 2 years experience in office environment; preferably in GL, close or job accounting
  • Proficiency in MS Office products
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