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Design Operations Coordinator

Culver City, CA 90232

Posted: 11/16/2023 Employment Type: Contract Job Category: Account & Project Management Job Number: 582658 Country: United States Is job remote?: No

Job Description

Operations Coordinator, Design Team
Location: Culver City, CA
Onsite: Tues/Wed/Thurs
Pay: $ per hour DOE
Benefits: Health, Vision, Dental, 401K

Planet Interactive is seeking an Operations Coordinator to join the design team of our prominent technology client on a 6-month contract.

Our client is looking for an Operations Coordinator to work with various departments including Product, Design & Marketing. In this role, you will coordinate between multiple team leads and their respective groups and cross-functional partners. This Operations Coordinator should be organized, resourceful, and an adaptable team player, who is both creative and results oriented and has a passion for helping teams run smoothly.

Responsibilities will include but are not limited to: 
  • Meeting prioritization and scheduling between multiple Ops team leads and their cross functional partners
  • Maintaining distribution lists for comms/icals across the various leads' teams
  • Liase with executive admins to coordinate scheduling of key leadership meetings
  • Assist with note-taking in select meetings and help drive post-action items
  • Help organize and support team based events, all hands and offsites
  • Maintaining shared team calendar
  • Help communicate team updates
  • Support project and priority tracking across Ops teams
  • Support execution of Ops projects as needed
Key Qualifications:
  • 4+ years experience supporting discipline leads and/or cross-functional teams in an administrative capacity
  • Experience working with / understanding the needs of creative organizations
  • Experience collaborating with distributed teams
    • The role will be primarily working with teams across Cupertino, Culver City, and New York - as well as stakeholders across EMEA and APAC timezones
  • Strong attention to detail and accuracy
  • Superior organization skills - has an organized approach to time management, and is adaptable to inevitable changes
  • Works effectively with minimal guidance and supervision, and can independently problem solve
  • Adept and professional in communication with cross functional stakeholders and senior management
  • Proven track record of navigating competing priorities, following up on actions items, meeting deadlines.
  • Consistently adapts/improves their processes to get things done more effectively
  • Discretion in handling confidential materials and issues          
  • Experience with various work suites (iWork, Google, Microsoft)
  • Experience with virtual collaboration tools
  • Experience with project/task management tools (Airtable, Wrike or the like)
  • Bachelor's degree
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