The Planet Group
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Department Assistant: Construction
6-month contract
Location: Neenah, WI
$20-23/hr
Must Haves:
Preferred:
Job Summary/Description:
Department Assistant will provide administrative support for Fabrication and Quality Fabrication to ensure continuity of daily department functions and operations by collaborating to provide and present department information. This position coordinates with department management to provide administrative services in conjunction with department and business line goals and objectives.
Responsibilities:
Qualifications/Skills:
Department Assistant: Construction
2150 Holly Rd. Neenah, WI 54956 Neenah, WI 54956 US
Posted: 11/16/2023
2023-11-16
2024-01-27
Employment Type:
Contract
Job Category: Administrative
Job Number: 582425
Country: United States
Is job remote?: No
Job Description
Department Assistant: Construction
6-month contract
Location: Neenah, WI
$20-23/hr
Must Haves:
- High School Diploma or equivalent
- Minimum 1 year office/clerical experience
- Microsoft Office (advanced)
Preferred:
- Construction industry experience
Job Summary/Description:
Department Assistant will provide administrative support for Fabrication and Quality Fabrication to ensure continuity of daily department functions and operations by collaborating to provide and present department information. This position coordinates with department management to provide administrative services in conjunction with department and business line goals and objectives.
Responsibilities:
- Facilitate the dissemination of information to the department and project teams through various methods of communication.
- Resolve questions regarding the department; research and provide appropriate answers.
- Assist in determining and ordering supplies required for the department.
- Monitor and maintain the fabrication welder and QC inspector qualification database.
- Review quality control inspection records for accuracy and completeness for fabrication projects.
- Maintain and control the fabrication quality inspection database.
- Assist the inspectors as needed by performing data entry of completed spools and associated non-destructive testing reports.
- Work with 3rd party subcontractors (Coatings, Pre/PWHT) to obtain reports for completed services. Review reports for completeness and enter data into the quality inspection database.
- Assemble the documentation into the project turnover.
- Maintain and update quality copy of fabrication drawings for documentation purposes and project turnover package.
- Prepare and upload quality related turnover documents for customer submittal on a continuous basis.
- Responsible for handling sensitive and confidential information.
- Assist in developing and implementing business initiatives, procedures, and budgets for the department.
- Monitor department deadlines and support presentation of monthly progress reports including tracking action items and progress updates.
- Plan, coordinate and facilitate on-site and off-site meetings for the department. This may include department orientation and training, management meetings, periodic reviews, etc.
- Coordinate department related issues and complaints, such as operational resources, workstations, space assignments and supplies, and follow up that resolution has been obtained.
- Prepare ASME and Canadian jurisdictional code forms for projects as needed. These may include but are not limited to P4, P4A, U1, TSASK, ABSA, etc.
- Coordinate with the Company insurance representative for signature and certification of required forms.
Qualifications/Skills:
- High School Diploma or equivalent; Minimum 1 year administrative/clerical experience required.
- Advanced knowledge in Microsoft Word, Excel, Access, and PowerPoint required.
- Ability to work independently, demonstrate accuracy, reliability, and problem-solving skills.
- Excellent organization skills, attention to detail, verbal and written communication skills, and ability to handle multiple tasks.
- Demonstrated ability to communicate professionally and effectively with all levels within an organization and with others outside of the organization (i.e. clients, vendors, business partners, community leaders).
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Discover exciting job opportunities in the vibrant area surrounding Neenah, Wisconsin! Nestled in the picturesque Fox Valley region, Neenah offers a perfect blend of small-town charm and big-city amenities. With a thriving arts scene, including the Bergstrom-Mahler Museum of Glass and the historic Kimberly-Larsen House, along with top-notch dining options like Zuppas and Greene's Pour House, Neenah promises a fulfilling lifestyle for career-oriented individuals. Home to the prestigious University of Wisconsin-Oshkosh, the area also boasts numerous parks and outdoor recreation areas like Riverside Park and Heckrodt Wetland Reserve, making it an ideal place for work-life balance. Explore our job listings today and embark on a rewarding career in the heart of Wisconsin's Fox Valley!