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Department Assistant

Kansas City/MO, MO 64114

Posted: 02/24/2023 Employment Type: Contract Job Category: Administrative Job Number: 541394 Country: United States Is job remote?: No

Job Description

Department Assistant
6 months
Onsite - Kansas City, MO

Must Haves:

- High School Diploma or equivalent
- Minimum 2 years office/clerical experience
- Proficient in Microsoft Word and Excel

- Some college coursework preferred
- Familiarity with other Microsoft office applications is desirable

Job Summary/Description:
This position is responsible for performing general administrative, office support to a specific department with in the company.

Duties may include:
  • Answer phones and direct calls
  • Read and sort incoming mail
  • Collect bills/invoices
  • Type memos, correspondence, reports, and other documents
  • Make travel arrangements
  • Prepare outgoing mailings and labels, including emails and faxes
  • Organize and maintain filing system
  • Coordinate client or vendor lunches, including set-up and clean-up
  • Reserve conference rooms
  • Coordinate with internal support departments
  • Order and maintain supplies
  • Arrange equipment maintenance or set-up
  • Keep the department calendar and roster
  • Occasional project assistance for managers
  • Assist in Power point presentations
  • Utilize Access to store and retrieve data
  • Help coordinate clerical needs of special projects
  • Complete weekly timecards
  • Make copies of printed material
  • Additional duties as assigned by supervisor to assist in the overall success of the group and company

  • High School Diploma or equivalent.
  • Minimum two years office/clerical experience.  
  • Must be proficient in Microsoft Word and Excel, familiarity with other Microsoft office applications is desirable.
  • Excellent organization skills, attention to detail, communication skills and ability to handle multiple tasks.  
  • Some college coursework preferred.
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