The Planet Group
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http://www.theplanetgroup.com
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Department Assistant
12 months
Onsite - Houston, TX
$18-24
Must Haves:
Preferred:
Job Summary/Description:
As a department assistant for the Oil Gas Chemical (OGC) Global Practice the following functions will be performed.
Skills Needed
Department Assistant
1700 W Loop South Houston, TX 77027 US
Posted: 03/31/2023
2023-03-31
2023-04-30
Employment Type:
Contract
Job Category: Administrative
Job Number: 545418
Country: United States
Is job remote?: No
Job Description
Department Assistant
12 months
Onsite - Houston, TX
$18-24
Must Haves:
- Highschool diploma or GED
- 2+ years of office/administrative experience
- Proficient in Word, Excel, PowerPoint, Outlook
Preferred:
- SharePoint experience
Job Summary/Description:
As a department assistant for the Oil Gas Chemical (OGC) Global Practice the following functions will be performed.
- General Admin duties for the Department Manager (DM), including but not limited to:
- Manage expense reports for DM and designated department personnel
- Assist with travel arrangements for the DM and designated department personnel
- Maintain contacts, meeting notes and trip reports in Outlook and CRM
- Support tracking of client opportunities, proposals, or qualification packages
- Plan and schedule offsite activities and or dinner/lunch reservations as requested
- Supporting the Department Manager (DM) and department related activities, including but not limited to:
- Setting up department, client or partner meetings
- Reserving conference rooms and sending invitations
- Putting together and setting up presentations
- Ordering and arrangement for drinks or meals (as applicable)
- Take meeting minutes as requested
- Performing meeting cleanup and restoration of meeting room facilities
- Support of on-boarding / off-boarding of new employees
- Maintain DM and/or department files or materials
- Maintain DM and/or department action item lists and status reports
- Support of OGC Global Practice meetings, activities and/or events, in coordination with the division Executive Assistant and/or other department administrative staff.
- Assist with the development and maintenance of department information via Teams, Onenote and/or SharePoint
- Perform or assist with department and/or OGC global practice clerical and reprographics needs, including preparation of reports, binders, and presentations for internal or external use. Provide general support with copying, scanning, binding.
- General Administrative Support
- Formatting reports, proposals and other internal or external documents
- Updating manuals, procedures or department standards
- Creating and/or updating presentations in Power Point or other formats.
- Creating and/or updating reports or data in Excel.
Skills Needed
- Self-Starter
- Team Player
- Able to work with a partnership mentality
- Time management skills
- Organized
- Clear understanding of Priorities
- Energetic
- Flexible & able to multi-task
- Willingness to learn, share knowledge, & assist people at all business levels