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Administrative and Operations Assistant

Boston, MA 02115

Posted: 08/19/2024 Employment Type: Contract Job Category: Administrative Job Number: 620982 Country: United States Is job remote?: No

Job Description


Job Title: Administrative and Operations Assistant
8 Month Contract 
Location: Boston MA 02215
 
Must Haves:
  • Bachelor's degree 
  • 1+ years of admin/relevant experience 
  • Ok w/ occasional after-hours and weekend work 

Preferred:
  • Higher education experience specifically w/ Alumni 

Job Summary/Description:
Support Alumni Engagement staff with general administrative tasks and projects, such as:
  • Ordering and organizing event materials (name tags, giveaway items, décor, catering details, etc.)
  • Processing expense reports
  • Capturing and distributing meeting notes/minutes
  • Preparing meeting materials
  • Assisting with meeting set-up, execution, and clean-up, including assisting with technology
  • Running queries and reports in our advancement database and event registration system
  • Assisting engagement officers with post-event follow-up and engagement analysis
  • Maintaining listservs and email lists for regularly scheduled Alumni Engagement meetings

OPERATIONS SUPPORT:
  • Providing Alumni Center reception to visitors, coordinating with the Faculty Dining Room and Conference & Events staff for events/activities in the building
  • Maintaining spaces, room set-ups, overall tidiness of Alumni Center
  • Managing and receiving submissions for the Alumni Authors Collection library
  • Serving as point-of-contact for alumni reservations in the Alumni Center, arranging parking and addressing technology needs (e.g., WiFi, printing, etc.)
  • Maintaining inventory, ordering and organizing supplies for the Alumni Center (e.g., office supplies, tissues, kitchen needs)
  • Executing Facilities Service Requests (FSRs) and other necessary space adjustments for the Alumni Center, working with campus partners in Facilities and Campus Planning
  • Keeping inventory and organization of alumni swag/giveaways
  • Receiving mail and packages, and managing distribution to staff
  • Managing mail pick-ups by Mail Services

The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the Recruiter to ensure it’s from an official Planet domain (@theplanetgroup.com, @theplanetforward.com, @planet-technology.com, @planet-pro.com, @planetinteractive.com, @pfes.com, @launchcg.com, @planet-pharma.com, @planet-healthcare.com) - and not a domain with an alternative extension like .net, .org or .jobs.

The Planet Group and our companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.

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About Boston, MA

Ready to take your career to new heights? Explore our job opportunities in the vibrant Boston, Massachusetts area! Known for its rich history, world-class universities, and thriving tech and healthcare sectors, Boston offers a unique blend of opportunity and charm. Imagine working near iconic landmarks like the Freedom Trail, indulging in delicious clam chowder, catching a show at the Boston Opera House, or cheering on the beloved Red Sox at Fenway Park. With renowned art galleries, theaters, and the stunning Boston Common right at your doorstep, there’s no shortage of ways to enjoy work-life balance in this dynamic city. Discover your next career move in Boston today!
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