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Administrative Coordinator - GTM Services & Customer-Facing Excellence

ridgefield, CT 06877

Posted: 11/26/2024 Employment Type: Contract Job Category: Administrative Job Number: 626552 Country: United States Is job remote?: No

Job Description

Administrative Coordinator
12-month contract (Jan 2025 start) 
Location: Hybrid Ridgefield, CT

Must Haves:
  • Bachelor degree
  • Demonstrated excellent written, editing, and proofreading skills as well as verbal communication skills
  • Excellent working knowledge of Microsoft Office (Word, Excel, and PowerPoint) and data entry experience
  • Demonstrated high degree of accuracy, problem-solving and problem resolution as well as attention to detail
  • Ability to meet deadlines
  • Demonstrated ability to work independently, using sound judgment with the ability to prioritize and make decisions
  • Energetic and eager to tackle new projects and ideas
  • Excellent organization and time-management skills

Preferred:
  • Preferred minimum of ten (10) years executive administrative, customer service and/or relevant business experience

Job Description/Summary:
  • Onboarding and offboarding employees (equipment, etc)
  • Manages calendars
  • Print out materials for meetings as needed, other printshop requests
  • Register and act as escort for building visitors as needed
  • Maintains department mailing lists and Teams sites
  • Sets up travel plans through Concur as a delegate, including air, ground and hotel
  • Ensures the leaders are made aware of issues that need immediate attention
  • Handles confidential business matters as assigned by leaders, including but not limited to invoice resolution
  • Performs all Company business in accordance with all regulations and Company policy and procedures
  • Demonstrates high ethical and professional standards with all business contacts and employees to maintain the Company’s excellent reputation within the medical and pharmaceutical community
  • Demonstrates comprehensive knowledge of our mission, business processes, policies, and practices, and applies knowledge within own technical area to develop relatively advanced work results
  • Organizes and prepares for leadership meetings of the two service areas, including drafting slides and capturing action items and attending to logistics such as conference rooms, food and attendee management
  • Plays a consultative role in ensuring leadership meetings conducted are well run, adhering to budget and time constraints
  • Assigning Exams and Running Reports in LOS
  • Working with Internal team and Vendors to conduct surveys, evaluation forms and run assessments
  • Opening P.O.’s, handling invoicing and ordering supplies
  • Working with vendors (ie. Sodexo and BCD) and trainer to coordinate meals/snacks for meetings when needed
  • Helping to support live training events
  • Participate on all training calls capturing notes and action items
  • Shipping supplies to trainers

The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the Recruiter to ensure it’s from an official Planet domain (@theplanetgroup.com, @theplanetforward.com, @planet-technology.com, @planet-pro.com, @planetinteractive.com, @pfes.com, @launchcg.com, @planet-pharma.com, @planet-healthcare.com) - and not a domain with an alternative extension like .net, .org or .jobs.

The Planet Group and our companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.

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About ridgefield, CT

Discover exciting job opportunities in the vibrant area surrounding Ridgefield, Connecticut! Nestled in Fairfield County, CT, this picturesque town offers a blend of historic charm and modern amenities that make it a perfect place to advance your career. With its close proximity to New York City and thriving local businesses, Ridgefield provides a wealth of growth opportunities for job seekers. Immerse yourself in the culture by exploring the Aldrich Contemporary Art Museum, catching a show at The Ridgefield Playhouse, or enjoying a delicious meal at one of the many cozy cafes and restaurants along Main Street. Consider making Ridgefield your career destination and experience the enchanting allure of this unique region. Browse our job listings now and take the first step towards a fulfilling career in Ridgefield, Connecticut!
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