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Administrative Assistant: Insurance

Palm Beach Gardens, FL 33410

Posted: 09/09/2024 Employment Type: Contract To Hire Job Category: Administrative Job Number: 622004 Country: United States Is job remote?: No

Job Description

Insurance Administrative Assistant
Temp to Perm
Onsite: Palm Beach Gardens, FL
Must Haves:
  • 2+ years administrative experience
  • Intermediate Excel skill
  • Ability to multi-task
Preferred:
  • Insurance admin experience
  • 215, 220, or 440 License with FL Dept of Financial Services preferred (no Public Adjuster)
Job Description:
The Insurance Admin handles a range of administrative tasks related to insurance application processing, including completion, review, verification, and submission to agents for insurance coverage evaluation.
Essential Duties and Responsibilities:
  • Review daily incident reports to assess claim eligibility and enter claims through the Alacrity portal.
  • Facilitate claim filing by preparing, copying, scanning, and submitting forms into the appropriate portals.
  • Update and maintain Incident Report spreadsheets daily, assessing severity and escalating as necessary.
  • Coordinate with Property and Regional Managers to ensure timely submission of documents required for insurance underwriting, incidents, claims, and litigation matters.
  • Collaborate with external agencies to collect information needed for underwriting reviews, claim filings, and follow up on claim payments and disbursements.
  • Complete, copy, scan, archive, and email Acord and other insurance application forms once verified by the Executive Team.
  • Manage insurance policy due dates, notices, conference calls, and other important dates and correspondence in Outlook, providing reminders to the manager.
  • Maintain organized physical files and upload documents to the shared drive, labeling them appropriately in Property folders.
  • Participate in various ad hoc projects and activities as needed.
  • Adapt quickly to changing priorities to meet tight deadlines effectively.
  • Ensure strict confidentiality of organizational information.
  • Perform other duties as assigned by the direct manager.

The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the Recruiter to ensure it’s from an official Planet domain (@theplanetgroup.com, @theplanetforward.com, @planet-technology.com, @planet-pro.com, @planetinteractive.com, @pfes.com, @launchcg.com, @planet-pharma.com, @planet-healthcare.com) - and not a domain with an alternative extension like .net, .org or .jobs.

The Planet Group and our companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.

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About Palm Beach Gardens, FL

Ready to kickstart your career in the sunshine state? Explore our job opportunities in the vibrant area surrounding Palm Beach Gardens, Florida. Known for its lush landscapes, upscale shopping destinations like The Gardens Mall, and prestigious golf courses, Palm Beach Gardens offers an unparalleled quality of life to residents and professionals alike. With easy access to cultural landmarks such as the Norton Museum of Art, Kravis Center for the Performing Arts, and the vibrant food scene featuring fresh seafood and local delicacies, this area truly embraces the quintessential Florida lifestyle. Join us in discovering the endless possibilities for career growth and work-life balance that Palm Beach Gardens has to offer.
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