The Planet Grouphttps://cdn.haleymarketing.com/templates/63515/logos/theplanetgroup-200x200.pnghttp://www.theplanetgroup.comhttp://www.theplanetgroup.comtrue
Posted: 05/09/20252025-05-092025-06-13Employment Type:ContractJob Category:AdministrativeJob Number: 634028Is job remote?: No
Job Description
Administrative Assistant Contract - 12 Months - potential to extend
Cupertino, CA
$58.30/Hour
Must Haves:
4+ years experience supporting Sr Manager level or higher discipline leads and/
or cross-functional teams in an administrative / coordination capacity
Experience working with / understanding the needs of creative organizations
Experience collaborating with distributed teams — the role will be primarily working with teams across Cupertino, Culver City, and New York - as well as stakeholders across EMEA and APAC timezones
Experience planning, coordinating and communicating team meetings and events, in person and virtually with distributed teams
Comfortable operating as part of a greater team of administrative assistants that support one another
Works effectively with minimal guidance and supervision, and can independently problem solve
Consistently adapts/improves their processes to get things done more effectively
Discretion in handling confidential materials and issues
Experience with Apple Mail, Apple Calendar, and Apple productivity apps (Keynote, Numbers, and Pages)
Experience with virtual collaboration tools (Quip, Slack, Webex)
Willingness to be available after business hours on occasion
Bachelor's degree or equivalent experience
Job Description:
We are seeking an Administrative Assistant to support several Sr Managers in our Creative Operations organization. In this role, you will coordinate between multiple team leads and their respective groups and cross-functional partners. This role is for a highly organized, resourceful, and adaptable team player, who is both creative and results oriented and has a passion for helping teams run smoothly. This position requires a tenacious self-starter with experience in an executive assistant role within a dynamic high tech environment. We require that candidates have significant experience in assisting senior leaders in current or past positions.
Job Responsibilities:
Assist Creative Operations senior leaders and their teams with administrative tasks.
Heavy calendar management. Meeting prioritization and scheduling between multiple senior leads, their teams and cross functional partners.
Adjust schedules due to changes from conflicting meetings that come up last minute.
Liaise with executive admins to coordinate scheduling of key leadership meetings
Arrange domestic and international travel and process expense reports as needed.
Assist with note-taking in select meetings and help drive post-action items
Assist with coordination and communication of on-site team meetings and events, including room reservations, catering, team building events, business offsites, and All Hands meetings.
Liaise with local site teams and corporate meetings and events teams as needed
Answer correspondence and redirect as needed to appropriate team members
Assist with communicating team updates
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The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the Recruiter to ensure it’s from an official Planet domain (@theplanetgroup.com or @launchcg.com) - and not a domain with an alternative extension like .net, .org or .jobs.
The Planet Group and our companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.
Ready to kickstart your career in the vibrant city of Cupertino, California? This bustling tech hub, situated in the heart of Silicon Valley, offers unparalleled growth opportunities and a dynamic work environment. Home to tech giants like Apple Inc., this area boasts a unique blend of innovation, culture, and charm. Explore job opportunities near iconic landmarks like the Apple Park Visitor Center, indulge in the diverse cuisine of the local restaurants, and catch a show at The Flint Center for the Performing Arts. With proximity to picturesque parks like Memorial Park and Rancho San Antonio Preserve, Cupertino is the perfect place to balance work and leisure. Discover your next career move in this thriving community today!
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