The Planet Grouphttps://cdn.haleymarketing.com/templates/63515/logos/theplanetgroup-200x200.pnghttp://www.theplanetgroup.comhttp://www.theplanetgroup.comtrue
Posted: 05/13/20252025-05-132025-06-13Employment Type:ContractJob Category:AdministrativeJob Number: 634018Is job remote?: No
Job Description
Administrative Coordinator
4+ month contract
Onsite- NYC
Must Haves:
Bachelor’s degree
2+ years of administrative support experience in a professional setting- calendar management, expense management
Strong written and verbal communication skills (communicates with students, alumni, staff, and employers)
Proficiency in Microsoft Office (Word, Excel, PowerPoint) and G-Suite (Gmail, Drive, Sheets, Docs) required
Excellent interpersonal, organizational, and time management skills
Preferred Skills:
Experience in a higher education or academic setting
Experience working with international students or student services
Familiarity with career services tools and platforms (e.g., VMock, Big Interview, Interstride)
Job Summary/Description: The Administrative Assistant provides comprehensive administrative supports a University’s Career Center, serving a student population of over 1300. Reporting to the Executive Director and Associate Director, this role includes a wide range of responsibilities such as:
Serving as the first point of contact for inquiries from students, alumni, employers, and other departments, managing emails and phone communications.
Processing academic requirements and supporting the internship and professional development programs.
Liaising with the International Students and Scholars Office to support international students’ work authorization and eligibility.
Managing the Executive Director’s calendar and reconciling expense reports.
Maintaining office supplies, the career education library, and assisting with job postings.
Providing technical support for online resources
Organizing community-building activities and social events for student staffers.
Drafting internal and external communications and coordinating meetings, conferences, and appointments.
Ensuring smooth office operations, including managing the filing system, postage, and mailings.
Performing other duties as assigned.
The role requires someone who is proactive, highly organized, and capable of managing various administrative functions while supporting a diverse, dynamic academic environment.
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The Planet Group and our companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.
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