The Planet Group
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http://www.theplanetgroup.com
http://www.theplanetgroup.com
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Administrative Assistant
101 Federal St Boston, MA 02110 US
Posted: 03/08/2023
2023-03-08
2023-04-27
Employment Type:
Contract
Job Category: Administrative
Job Number: 551290
Country: United States
Is job remote?: No
Job Description
Administrative Assistant
Contract – 3 months
Boston, MA
Pay Range: $30.50-$34.50/hr
Must Haves:
The Administrative Assistant provides senior-level administrative support to the Division Director and Managers.
Duties and responsibilities include, but are not limited to, the following:
Contract – 3 months
Boston, MA
Pay Range: $30.50-$34.50/hr
Must Haves:
- Bachelor's Degree
- 1-3 years of experience working with high level executives
- Advanced Proficiency with Microsoft Office Suite programs
- Tech Savvy, ability to learn new technological applications and software used by our organization
- Experience using SharePoint and Adobe Pro
The Administrative Assistant provides senior-level administrative support to the Division Director and Managers.
Duties and responsibilities include, but are not limited to, the following:
- Schedule/ coordinate appointments and meetings; assist with meeting preparation, ensure building access for guests; distribution of meeting materials for packets, assistance with preparing reports, presentations and spreadsheets for distribution,
- Assist with travel arrangements for property visits, meetings and conferences; reserving state vehicle, preparing documentation and expense reports as necessary
- Electronic document storage and organization via SharePoint; Transmission and download of documents from Secure File Transfer
- Assist with developing certificates, non-compliance letters and other documents
- Occasional data entry (contact list revisions, spreadsheet updates, tracking logs, etc)
- Other duties as determined by the Director
- Strong knowledge of Microsoft Office applications
- Exposure to or willingness to learn SharePoint, Adobe Pro and various technological applications used by the division
- Ability to work with confidential information and exercise sound judgment
- Bachelor’s degree and a minimum of 1-3 years of experience high-level executives, or an equivalent combination of experience and education.
- Salary is commensurate with experience.