The Planet Group
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Administrative Assistant
Temp - 2 months
Basking Ridge, NJ
Pay Range: $21-$23/hr
Must Haves:
The Administrative Assistant will be responsible for providing support to the team through the duties outlined below.
Assists with team members scheduling including weekends
Maintains calendars for team members schedules
Manages communications for assigned clinical team
Works in collaboration with all agency team members
Assist Bereavement Coordinator
Orients new employees
Assists with management of IDT and staff meetings.
Skills:
Administrative Assistant
200 Mt. Airy Rd Basking Ridge, NJ 07920 US
Posted: 03/21/2023
2023-03-21
2023-04-21
Employment Type:
Contract
Job Category: Administrative
Job Number: 553380
Country: United States
Is job remote?: No
Job Description
Administrative Assistant
Temp - 2 months
Basking Ridge, NJ
Pay Range: $21-$23/hr
Must Haves:
- 3 years of administrative experience or a BS/BA degree in business with 1 year of administrative experience
- Excellent Customer Service Skills
- Strong written and verbal communications skills
- Proficient with computer programs/software and standard office equipment
The Administrative Assistant will be responsible for providing support to the team through the duties outlined below.
Assists with team members scheduling including weekends
- Assigns scheduled visits to appropriate team members
- Communicates with clients to confirm visit dates and times for visits
- Collaborates with answering service to provide on-call triage assignment including updates throughout the month
Maintains calendars for team members schedules
- Prepares and distributes monthly schedules
- Maintains accurate electronic schedule in EPIC
Manages communications for assigned clinical team
- Receives and delegates phone calls, letters and faxes to appropriate team member
- Effective communication to facilitate optimal customer service
- Maintains confidentiality
Works in collaboration with all agency team members
- Supports other clinical teams based on agency need
- Flexes work hours to ensure office coverage
- Accepts other assignments as requested/assigned
Assist Bereavement Coordinator
- Create bereavement episodes for the bereaved
- Coordinates Bereavement mailings
- Manages various reports with appropriate follow up with field clinicians, Clinical Assistant Managers and Team Manager
Orients new employees
- Cross trains to learn new skills and demonstrates a willingness to teach other
Assists with management of IDT and staff meetings.
- Assists with management of team meeting calendar
- Assists with scheduling and managing annual competencies and mandatory in-services
- Coordinates services for outside labs, tracks lab results and faxes to field nurse and physician. Provides lab results to clinical team Assistant Manager for review
- Coordinates and facilitates DME orders including faxing request to MD for signature and communicating with DME company regarding progress of order.
Skills:
- At least three years administrative experience or a graduate of an accredited business school with at least one-year administrative experience
- Ability to use office equipment efficiently including computer proficiency
- Ability to work in a team setting
- Highly organized
- Demonstrates excellent communicative and customer service skills
- Demonstrates excellent communicative and customer service skills
- Ability to identify problems and seek the appropriate assistance to rectify them.
- Ability to work with diverse group of colleagues and customers at all levels of the organization