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The Planet Grouphttps://cdn.haleymarketing.com/templates/63515/logos/theplanetgroup-200x200.pnghttp://www.theplanetgroup.comhttp://www.theplanetgroup.comtrue
Posted: 02/08/20252025-02-082025-03-12Employment Type:Consulting ContractJob Number: 628664Is job remote?: No
Job Description
Job Title: Administrative Assistant 3
Contract Duration: Tentative start date: Jan 30, 2025 through Jun 30, 2025 (Assignment extensions occur quarterly. The selected candidate has the potential to stay in the role through at least end of 2025.)
Pay: $32.00/hr
Onsite/Remote/Hybrid (if onsite/hybrid please give city/town name): Hybrid, 3 days/week in office; Redmond, WA
Must Haves: The role requires minimum of 5-7 overall years of experience in the field.
Top 3 Hard Skills Required + Years of Experience
1. Minimum 3+ years experience with Outlook (for scheduling meetings)
2. Minimum 3+ years experience with Office 365, including Word, PowerPoint, and Excel.
3. Minimum 3+ years experience with being able to communicate and be detailed orientated with executive stakeholder managements
Preferred: • Years of Experience Required: 5-7 overall years of experience in the field.
• Degrees or certifications required: A degree is not a requirement for this role. Equivalent work experience is acceptable.
• Disqualifiers:
? Inability to work onsite at least 60% of the time.
? Lack of experience in a fast-paced environment or inability to multitask effectively.
? Insufficient proficiency in Office 365 tools (Word, PowerPoint, Excel).
? Less than 3+ years of relevant work experience.
?Inability to maintain discretion due to the security-sensitive nature of the work.
Job Description:
• Best vs. Average:
? Strong organizational skills.
? Attention to detail.
? Critical thinking.
? Pm experience
? Effective written and verbal communication.
? Sense of urgency.
? Ability to manage and support multiple leaders.
? Discretion due to the security-sensitive nature of the work.
? Flexibility to adapt to business needs and work onsite as required.
Typical Day in the Role:
• Purpose of the Team: Performs a variety of complex administrative functions for all levels of management including external business partners. Manages schedule(s), coordinates travel arrangements and processes business expenses. Coordinates meetings and events, department financial operations, personnel operations, and facility operations. Manages procurement of goods and services including computer equipment, office supplies, reference materials, and vendor relationships. Provides general office support. Serves as the department/group contact. Completes special projects as assigned.
• Key projects:
? Calendar Support: The candidate will manage the calendars of three leaders within CST, including scheduling and coordination.
? Expense Reports and Travel Assistance: The candidate will handle expense reports and provide travel assistance for two individuals in Redmond and one in Slovenia.
? Onsite Requirements: The candidate is expected to work onsite in Redmond three days a week, with flexibility to start early to accommodate the time difference with Slovenia.
?Discretion and Security: The candidate must maintain a high level of discretion due to the nature of the work involving attorneys and public-facing teams in the security space.
The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the Recruiter to ensure it’s from an official Planet domain (@theplanetgroup.com or @launchcg.com) - and not a domain with an alternative extension like .net, .org or .jobs.
The Planet Group and our companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.
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