The Planet Group
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http://www.theplanetgroup.com
http://www.theplanetgroup.com
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Administrative Assistant II
3620 163rd Ave NE Adelaide, WA 98052 US
Posted: 02/05/2025
2025-02-05
2025-03-17
Employment Type:
Consulting Contract
Job Number: 629228
Country: United States
Is job remote?: No
Job Description
Job Title: Administrative Assistant 2
Contract Duration: Tentative start date: Feb 17, 2025 through Jun 30, 2025 (Assignment extensions occur quarterly. The selected candidate has the potential to stay in the role through at least end of 2025.)
Pay: $30.25/hr
Onsite/Remote/Hybrid (if onsite/hybrid please give city/town name): Hybrid, 3 days/week in office; Redmond, WA
Must Haves: The role requires minimum of 4+ overall years of experience in the field.
Top 3 Hard Skills Required + Years of Experience
1. Minimum 4 years experience with calendar support in Outlook.
2. Minimum 1 year experience with supporting a GM level executive including travel and expense processing.
3. Minimum 2 years experience working with large teams (over 50 members).
Preferred: The ideal resume would contain previous experience in an administrative role supporting a large team
Job Description:
The Growth & Innovation team is looking for a driven, high-functioning Business Administrator to support a fast-paced and dynamic global team. To be successful in this role you should have strong planning and organizational skills, the ability to anticipate the needs of a diverse organization, and a passion for the quality of your work.
This position will support one GM and worldwide team of ~200 employees, in partnership with members of the Business Management team. The position requires consistent collaboration with the Business Management team and Leadership Team, a willingness to understand the business, and motivation to help drive our shared business priorities.
The successful candidate will have the ability to prioritize and communicate effectively with a great attention to detail, and will interact with all levels of employees, from executives to new hires as well as external partners.
The ideal candidate:
• Customer-obsessed
• Self-driven
• Accountable
• Reliable
• Creative
Primary Responsibilities include, but are not limited to:
• Calendar support for GM with attention to accuracy, timeliness, and alignment with Senior Leader’s priorities and commitments (strategic time prioritization). Ability to analyze and respond appropriately to scheduling trends and anticipate meeting needs.
• RoB logistics and execution aligning to key timelines and deliverables
• External Staff Management: onboarding, offboarding, tracking positions
• Procurement: hardware, office supplies, etc. and tracking
• Coordinate logistics for team meetings and events including morale
• Data management such as Position Number hygiene, recruiting administration, & discretionary budgets and expense report processing
• New hire onboarding: hardware procurement, space assignment, coordinate office moves
• Opportunity to take on special projects as needed
• Strategic prioritization in managing a high volume of incoming requests, typically via email
• Ability to work and manage time in a 24x7 business
• This role does have some physical demands including lifting, carrying, pushing, moving items of light to medium weight
• Office space maintenance and facilities requests
Qualifications:
• 4+ years of proven relevant work experience in administrative assistance, business management and customer service
• Experience with event management or coordinating logistics for complex meetings and events
• Strong communication, verbal and written, and interpersonal skills, tact, diplomacy, integrity, negotiation, and professionalism
• Analytical thinker
• Desire to drive team culture and community
• Organized with the ability to prioritize among multiple projects
• Ability to make timely decisions, exercise sound judgment, apply the appropriate level of urgency to situations that require a quick response
• Achieve results with a high degree of accuracy and attention to detail
• Ability to maintain utmost confidentiality with sensitive and personal information
Typical Day in the Role:
• Purpose of the Team: The purpose of the Growth & Innovation team is working on supporting customer incidents, focusing on modern work systems. Support members of the growth & innovation team with calendaring for one General Manager (GM) and general team support for around 200 team members. The role will also include booking some travel for the GM including some international travel, likely 3-5 trips a year. The role will not require advanced excel skills, a solid foundation of skills in excel Basic excel skills
• Typical task breakdown and operating rhythm: The role will consist of 75% calendaring, 25% team support, travel & expense submission, ad hoc administrative work included in job description.
Compelling Story & Candidate Value Proposition:
• What makes this role interesting? - This role provides the opportunity to be a part of a great and very supportive/cooperative team that fosters a positive work environment without competition with each other.
• Unique Selling Points: High visibility on a team that does important work supporting customers.
Contract Duration: Tentative start date: Feb 17, 2025 through Jun 30, 2025 (Assignment extensions occur quarterly. The selected candidate has the potential to stay in the role through at least end of 2025.)
Pay: $30.25/hr
Onsite/Remote/Hybrid (if onsite/hybrid please give city/town name): Hybrid, 3 days/week in office; Redmond, WA
Must Haves: The role requires minimum of 4+ overall years of experience in the field.
Top 3 Hard Skills Required + Years of Experience
1. Minimum 4 years experience with calendar support in Outlook.
2. Minimum 1 year experience with supporting a GM level executive including travel and expense processing.
3. Minimum 2 years experience working with large teams (over 50 members).
Preferred: The ideal resume would contain previous experience in an administrative role supporting a large team
Job Description:
The Growth & Innovation team is looking for a driven, high-functioning Business Administrator to support a fast-paced and dynamic global team. To be successful in this role you should have strong planning and organizational skills, the ability to anticipate the needs of a diverse organization, and a passion for the quality of your work.
This position will support one GM and worldwide team of ~200 employees, in partnership with members of the Business Management team. The position requires consistent collaboration with the Business Management team and Leadership Team, a willingness to understand the business, and motivation to help drive our shared business priorities.
The successful candidate will have the ability to prioritize and communicate effectively with a great attention to detail, and will interact with all levels of employees, from executives to new hires as well as external partners.
The ideal candidate:
• Customer-obsessed
• Self-driven
• Accountable
• Reliable
• Creative
Primary Responsibilities include, but are not limited to:
• Calendar support for GM with attention to accuracy, timeliness, and alignment with Senior Leader’s priorities and commitments (strategic time prioritization). Ability to analyze and respond appropriately to scheduling trends and anticipate meeting needs.
• RoB logistics and execution aligning to key timelines and deliverables
• External Staff Management: onboarding, offboarding, tracking positions
• Procurement: hardware, office supplies, etc. and tracking
• Coordinate logistics for team meetings and events including morale
• Data management such as Position Number hygiene, recruiting administration, & discretionary budgets and expense report processing
• New hire onboarding: hardware procurement, space assignment, coordinate office moves
• Opportunity to take on special projects as needed
• Strategic prioritization in managing a high volume of incoming requests, typically via email
• Ability to work and manage time in a 24x7 business
• This role does have some physical demands including lifting, carrying, pushing, moving items of light to medium weight
• Office space maintenance and facilities requests
Qualifications:
• 4+ years of proven relevant work experience in administrative assistance, business management and customer service
• Experience with event management or coordinating logistics for complex meetings and events
• Strong communication, verbal and written, and interpersonal skills, tact, diplomacy, integrity, negotiation, and professionalism
• Analytical thinker
• Desire to drive team culture and community
• Organized with the ability to prioritize among multiple projects
• Ability to make timely decisions, exercise sound judgment, apply the appropriate level of urgency to situations that require a quick response
• Achieve results with a high degree of accuracy and attention to detail
• Ability to maintain utmost confidentiality with sensitive and personal information
Typical Day in the Role:
• Purpose of the Team: The purpose of the Growth & Innovation team is working on supporting customer incidents, focusing on modern work systems. Support members of the growth & innovation team with calendaring for one General Manager (GM) and general team support for around 200 team members. The role will also include booking some travel for the GM including some international travel, likely 3-5 trips a year. The role will not require advanced excel skills, a solid foundation of skills in excel Basic excel skills
• Typical task breakdown and operating rhythm: The role will consist of 75% calendaring, 25% team support, travel & expense submission, ad hoc administrative work included in job description.
Compelling Story & Candidate Value Proposition:
• What makes this role interesting? - This role provides the opportunity to be a part of a great and very supportive/cooperative team that fosters a positive work environment without competition with each other.
• Unique Selling Points: High visibility on a team that does important work supporting customers.
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