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Admin Assistant

Livonia, MI 07836

Posted: 08/01/2024 Employment Type: Contract Job Category: Administrative Job Number: 621198 Country: United States Is job remote?: No

Job Description


Pay Rate: $20.97/hr

Overview:

Provides administrative and clerical support to the assigned group.

Responsibilities:
  1. Performs clerical and administrative duties including typing documents, correspondence and reports for their assigned department. Composes and initiates routine correspondence and memoranda. Edits and proofs documents for grammar, spelling, and clarity of expression, organization, and conformance to company specifications. Proofs art or graphics and verifies that art and text agree.
  2. Enters data from various sources to maintain and update various databases and spreadsheets. Ensures data integrity by verifying input and calculations.
  3. Creates, runs and distributes standard and customized periodic reports, to communicate follow-up requirements and to summarize reports, etc.
  4. Works with an assigned team to develop and maintain standard templates, descriptions and sections of presentations to maximize efficiency and reduce turnaround time.
  5. Screens telephone calls and visitors. Answers basic questions and provides information. Takes accurate phone and verbal messages and ensures that messages are delivered in a timely manner.
  6. Maintains organized computer and/or hard copy files for easy identification and retrieval.
  7. Maintains inventory of departmental office supplies. Prepares purchase requests for above items and coordinates with the purchasing department.
  8. Occasionally schedules & maintain calendar of meetings & travel itineraries. Occasionally coordinates associated arrangements. Occasionally plans, coordinates and makes arrangements for on-site and offsite Conferences, meetings and special events. Ensures accurate and timely communication to involved parties.
  9. Assists others in facility / office as needed. May assist with departmental human resource functions, which may include preparation of confidential personnel information and new hire orientation.
Knowledge/Skills:
  • Must demonstrate effective oral and written communication skills with good vocabulary, good grammar and the ability to independently compose routine written communications. Good telephone etiquette.
  • PC skills with good working knowledge of MS Word, MS PowerPoint, MS Excel / Access, and other departmental software programs. Ability to maintain spreadsheets and modify formats in order to complete assignments.
  • Must demonstrate ability to pay close attention to details, and present good planning, organization, and time management skills.
  • Must be able to work effectively with interruptions and meet or exceed production and quality goals. Ability to handle confidential or sensitive information or issues.
  • Must demonstrate ability to work in a team environment and willingness to assume additional or new responsibilities readily
Education/Experience:
  • High school diploma or GED with a clear understanding of general math and the ability to read, write and comprehend written and verbal English.
  • Some knowledge of general office practices and procedures.
  • One to three years internal or directly related experience with knowledge of departmental function, terminology and interrelationships.

The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the Recruiter to ensure it’s from an official Planet domain (@theplanetgroup.com, @theplanetforward.com, @planet-technology.com, @planet-pro.com, @planetinteractive.com, @pfes.com, @launchcg.com, @planet-pharma.com, @planet-healthcare.com) - and not a domain with an alternative extension like .net, .org or .jobs.

The Planet Group and our companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.

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About Livonia, MI

Discover your next career opportunity in Livonia, Michigan, and unlock endless growth possibilities in this vibrant city! Nestled in the heart of the Great Lakes State, Livonia offers a perfect blend of suburban charm and urban convenience. From the charming parks like Rotary Park and Bicentennial Park to the vibrant Livonia Arts Commission showcasing local talent, this city has something for everyone. With easy access to Detroit's professional sports teams like the Lions and Tigers, as well as cultural venues like the Detroit Institute of Arts, Livonia provides a unique backdrop for a fulfilling career. Explore our job listings today and take your career to new heights in Livonia!
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