The Planet Group
https://cdn.haleymarketing.com/templates/63515/logos/square.png
http://www.theplanetgroup.com
http://www.theplanetgroup.com
true
Admin
25- 30/hr.
Must Have:
Must Have:
Strong administrative skills 1-2 plus years
flexibility in handling multiple changing priorities at once
MS Office
Summary:
The Administrative Coordinator will provide administrative and clerical support to the
Operations, Facilities, and Finance departments.
Responsibilities:
Operations/Facilities Department:
Receive, process and triage all work orders including emergency and routine
requests pertaining to congregates, scattered sites, and administrative offices.
Receive and place phone calls and emails associated with the work-order system
and the maintenance delivery system.
Complete written work-orders forms and exercise a level of independent
judgment on urgent facility requests, i.e. lock change requests, broken windows,
etc., calls the maintenance team, vendors and contractors as necessary.
Track, enter, and update all data in computerized work order logs; including
monthly logs, extermination logs, and call-back/follow-up logs on a daily basis to
ensure work-order completion and client satisfaction.
Maintain databases relative to pest treatments, window treatments, etc.
Maintain communication with all departments on work-orders and update staff on
work-orders that need immediate attention.
Make follow-up phone calls to clients, houses, building owners, landlords and
management companies for work order completion.
Follow up with the maintenance staff on work-orders that are due within the
respective time frame for completion as well as work-orders that are overdue.
Complete other miscellaneous functions and duties to assist with the operations
of the Facilities department.
Finance Department:
Data entry of utility bills.
Perform support for various other finance projects utilizing Excel, Word and
administrative skills.
Coordinate off site pick up and storage with Iron Mountain.
Filing.
Additional Responsibilities:
Provide front desk coverage to the receptionist.
Monitor and restock printer/copy paper and supplies as needed.
Filing.
Minimum Requirements:
Minimum of 2 years working in an office setting performing data entry and
providing customer service.
Skilled in the use of MS Word and MS Excel.
Excellent verbal and written communications skills.
Excellent interpersonal skills.
Ability to work with minimum direction.
Self-motivated, self-directed individual with excellent organizational skills.
Comfortable interacting with individuals at all levels of the organization as well as
clients and tenants.
Ability to successfully manage several projects simultaneously. Must also be a
strategic thinker and problem solver.
Experience working under pressure, meeting aggressive deadlines and make
sound decisions.
Experience using discretion when dealing with confidential information.
Bilingual Spanish/English a plus.
Admin- Cambridge (2 yrs at 1 job, previously WW/PPro placed)
614 Massachusetts Ave Cambridge, MA 02139 US
Posted: 09/18/2023
2023-09-18
2023-10-22
Employment Type:
Contract
Job Category: Administrative
Job Number: 552611
Country: United States
Is job remote?: No
Job Description
Admin
25- 30/hr.
Must Have:
Must Have:
Strong administrative skills 1-2 plus years
flexibility in handling multiple changing priorities at once
MS Office
Summary:
The Administrative Coordinator will provide administrative and clerical support to the
Operations, Facilities, and Finance departments.
Responsibilities:
Operations/Facilities Department:
Receive, process and triage all work orders including emergency and routine
requests pertaining to congregates, scattered sites, and administrative offices.
Receive and place phone calls and emails associated with the work-order system
and the maintenance delivery system.
Complete written work-orders forms and exercise a level of independent
judgment on urgent facility requests, i.e. lock change requests, broken windows,
etc., calls the maintenance team, vendors and contractors as necessary.
Track, enter, and update all data in computerized work order logs; including
monthly logs, extermination logs, and call-back/follow-up logs on a daily basis to
ensure work-order completion and client satisfaction.
Maintain databases relative to pest treatments, window treatments, etc.
Maintain communication with all departments on work-orders and update staff on
work-orders that need immediate attention.
Make follow-up phone calls to clients, houses, building owners, landlords and
management companies for work order completion.
Follow up with the maintenance staff on work-orders that are due within the
respective time frame for completion as well as work-orders that are overdue.
Complete other miscellaneous functions and duties to assist with the operations
of the Facilities department.
Finance Department:
Data entry of utility bills.
Perform support for various other finance projects utilizing Excel, Word and
administrative skills.
Coordinate off site pick up and storage with Iron Mountain.
Filing.
Additional Responsibilities:
Provide front desk coverage to the receptionist.
Monitor and restock printer/copy paper and supplies as needed.
Filing.
Minimum Requirements:
Minimum of 2 years working in an office setting performing data entry and
providing customer service.
Skilled in the use of MS Word and MS Excel.
Excellent verbal and written communications skills.
Excellent interpersonal skills.
Ability to work with minimum direction.
Self-motivated, self-directed individual with excellent organizational skills.
Comfortable interacting with individuals at all levels of the organization as well as
clients and tenants.
Ability to successfully manage several projects simultaneously. Must also be a
strategic thinker and problem solver.
Experience working under pressure, meeting aggressive deadlines and make
sound decisions.
Experience using discretion when dealing with confidential information.
Bilingual Spanish/English a plus.