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Accounts Payable Coordinator

East Lansing, MI 48823

Posted: 09/27/2023 Employment Type: Contract To Hire Job Category: Accounting & Finance Job Number: 580131 Country: United States Is job remote?: No

Job Description

Our client is looking for a Accounts Payable Coordinator. They will be responsible for ensuring suppliers to the company are set up within the accounting system and their invoices are appropriately approved and paid in accordance with company policy. This position is also required to work with the AP Supervisor to code and arrange payment of employee expenses and reconcile accounts payable accounts and master files.

  • Complete new supplier set up and maintain supplier master
  • Assist AP Supervisor with 1099 reporting
  • Confirm supplier banking information
  • Acquire approval of all invoices in accordance with company policy
  • Utilize 3-way match to process PO invoices for stock and non-stock items
  • Resolve invoice queries with suppliers and internal accounting queries
  • Collect approvals and receipts for corporate purchasing cards
  • Collect approvals and receipts for company fuel card
  • Review expense reimbursement requests for accuracy and alignment with policy
  • Prepare accounts payable invoice payments for approval
  • Prepare payroll and accounts payable ach/wire funding transfers for approval
  • Initiate US/Canada ach/wire payments
  • Prepare month end journals relating to role for approval by finance team
  • Prepare and maintain accounts payable supplier statement reconciliations
  • Prepare and maintain accounts payable general ledger account reconciliations
  • Initiate US check payments
  • Prepare and maintain accounts payable aging clean-ups
  • File all documentation in accordance with company procedures
  • Maintain procedures for own role and ensure compliant with global company standards as appropriate
  • Provide general office duties support as required
  • Support finance team in supplying information for internal and external audits
  • Provide direct coaching to office staff to enable coverage of own role
  • Support finance team in implementing new systems in line with Company Policy
  • Associate Degree or qualifications in Commerce/Accounting/Finance preferred
  • Experience in the performance of the full cycle accounts payable, in a small to medium enterprise, including general ledger entries and account reconciliations
  • Experience in working in a high-performance finance team meeting strict reporting deadlines
  • Experience in using ERP systems and Concur Expense Pay or similar
  • Ability to manage competing priorities and meet deadlines
  • Strong attention to detail and well organized
  • Consultative approach to work
  • Strong communication and interpersonal skills
  • Understanding of business operations
  • Coaching and influencing skills
  • Ability to identify business improvement opportunities
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