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Provide administrative and technical support for College of Arts & Sciences (CAS) academic programs, online academic content, and CAS faculty committees. Reports to Associate Dean, Administration, Operations & Planning.
Responsibilities:
Management of CAS Academic Catalog and Academic Website content (30% of time)
Academic Content Specialist
73 Tremont Street Boston, MA 02108 US
Posted: 09/10/2024
2024-09-10
2024-11-08
Employment Type:
Contract
Job Category: Administrative
Job Number: 623035
Country: United States
Is job remote?: No
Job Description
Provide administrative and technical support for College of Arts & Sciences (CAS) academic programs, online academic content, and CAS faculty committees. Reports to Associate Dean, Administration, Operations & Planning.
Responsibilities:
Management of CAS Academic Catalog and Academic Website content (30% of time)
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- Oversee annual revision of online CAS academic catalogs, including entering edits in CMS
- Serve as the point-person for all CAS academic web content, working with departmental CMS users to establish a cadence of regular updates and making edits directly as needed to ensure accuracy
- Advise CMS users on content best practices and trouble-shoot technical issues with them
- Edit and proofread academic content written by others for website
- Ensure that existing and new academic content is accurate, up-to-date, and appropriate for the web
- Liaise with the Office of Marketing and Communication on CAS website needs and support/contribute to updates completed by OMC team members dedicated to CAS
- Facilitate marketing material revisions with academic departments and the Office of Marketing and Communication to ensure accuracy and alignment with catalog and website.
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- Provide administrative support for CAS Committees (scheduling and room booking; preparation of proposals and supporting materials; development of agendas; facilitate virtual meetings through Zoom)
- Serve as recorder for CAS Committees (Undergraduate Curriculum Committee, Graduate Curriculum Committee, Educational Policy Committee, Shared General Education Curriculum Committee); prepare agendas and post minutes
- Serve as recorder for CAS Faculty Assembly; prepare agendas and post minutes
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- Coordinate Academic Program and Course Approval/Modification paperwork from start to finish through faculty governance process, including initial review of all submitted paperwork for accuracy and compliance with requirements
- Coordinate request and acceptance of proposals and syllabi for late starter, 1-2 credit courses, and winter sessions courses
- Manage initial review of Independent Studies in Workday Student
- Coordinate Program Review schedule and process
- Coordinate syllabus review process, maintenance and automation
- Coordinate Course Evaluation and Grade Distribution Data: assist with dashboard development and administration
- Maintain CAS Academic Programs Master List
- Maintain CAS Faculty Site (using appropriate technology platform)
- Assist with CAS events including Convocation, New Student Orientation, Faculty Retreat as needed
- Serve as Workday Student “super user” for CAS: learn full functionality of system and provide faculty and staff support as needed
- Create updates for CAS’ in Workday Student as required for implementation and ongoing utilization, working collaboratively with and responsively to the Workday Student Project Team
- Serve as Canvas support for CAS faculty and staff, supplementing support by CTSE staff
- Provide Canvas backend support for syllabus collection and assessment
- Create and maintain Canvas courses to support non-course use of Canvas in support of Dean’s Office programs as needed (e.g. for Orientation and Faculty Development)
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- Bachelor’s degree with 3+ years of relevant experience; Master’s degree preferred
- Academia experience preferred
- Proficiency in MS Office including database management
- Attention to detail
- Excellent communication (both verbal and written), time management, and interpersonal skills
- Strong organizational skills and can multi-task
- Knowledge of Sitecore, SmartCatalog, and Zoom preferred
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