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AP Specialist

Boston, MA 02110

Posted: 03/09/2023 Employment Type: Contract To Hire Job Category: Accounting & Finance Job Number: 547736 Country: United States Is job remote?: No

Job Description

The AP Specialist will participate in the procurement to pay cycle. You will have responsibility for the processing invoices and all aspects of the accounts payable processing cycle.
 About the position:
  • Assist with managing our dedicated AP mailbox
  • Review incoming invoices and save for processing
  • Assist with invoice processing
  • Review and respond to suppliers’ inquiries
  • Help with the campaign to switch US suppliers from checks to ACH’s
  • Support our 1099 process-review and yearly submission process, request W-9 as needed
  • Provide internal and external customer service
  • Help educate vendors with our invoice submission process
  • Verify vendor accounts by reconciling monthly statements and related transactions
  • Maintain vendor relationships and account files
  • Review invoices on hold and follow up as needed
  • Provide accounting assistance to operations staff; respond to financial questions/concerns to meet business needs
  • Maintain and improve systems, procedures, and policies, including accounts payable functions to ensure adherence to company guidelines
  • Accomplish accounting and company mission by coordinating and directing financial transactions recorded in our ERP, assuring that all transactions adhere to company policies and procedures to accurately assist in reporting the financial position of the company.
  • Troubleshoot invoicing issues to suggest improvements where applicable
  • Assist with expense reports audits and compliance as needed
  • Protects organization’s values by keeping information confidential
  • Ad-hoc projects as assigned
 About you:
  • BS degree in Accounting or Finance preferred
  • 1-3 years of experience in an Accounts Payable role, biotech experience is preferred
  • Strong computer knowledge in word processing and Excel spreadsheets required, Oracle in the Cloud experience a plus
  • Strong financial analysis and accounting skills, thorough knowledge of accounting principles
  • Ability to handle multiple tasks and react quickly in a fast-paced environment
  • Ability to effectively communicate and provide a high level of service to internal and external customers, including all levels within the company
  • Individual must be organized, detail-oriented, proactive, and energetic
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