Skip to content

Job Openings

So sorry, this position is no longer available. Please go ahead and submit your application. We may have other positions that would be the perfect fit for you. Alternatively, you may want to apply to one of the following related jobs:

Project Coordinator

Mettawa, IL 60045

Posted: 11/19/2024 Employment Type: Contract Job Category: Account & Project Management Job Number: 623535 Country: United States Is job remote?: No

Job Description

Planet Interactive is seeking a Project Coordinator to join one of our well-known global pharmaceutical clients.

Pay: $25-$28/hr 
Location: Hybrid (3 days on-site) in Mettawa, IL 60045

The Project Coordinator is responsible for the planning, scheduling and execution of all projects (print and digital) within the client's internal agency. This role works closely with their assigned account manager to help coordinate daily activities within the agency and continue to develop the ongoing relationship with their respective brand teams to keep projects on schedule, on budget and on strategy.

Project Coordinator Responsibilities:
  • Develop project schedules, allocate resources and communicate project status and schedules to all key stakeholders and ensure deliverables and key milestones are met on time and within budget.
  • Conduct regular status meetings with internal teams and clients to review progress, identify risks, and develop mitigation strategies. Capture notes and distribute recaps with action items.
  • Set up and manage routes for all projects through the internal agency approval process (Kantata, SmartSheet,WorkFront).
  • Understand the Medical/Legal/Regulatory (Veeva) review process and prepare all assets and documentation for submission and review in accordance with the client's Promotional Material.
  • Coordinate interactive resources with studio/programming/creative leads.
  • Be the primary point of contact for all third-party development/deployment vendors providing regular updates, managing expectations, and addressing any issues or concerns.
  • Create, compile, and maintain project and department documentation as needed (technical documentation, server folder structure, spec sheets, estimate tracking, etc.)
  • Track time on a daily basis.
  • Assist with providing estimates.
  • Assist with billing and ensure billing is completed on schedule.
  •  Adherence to all company-wide financial policies.
Project Coordinator Qualifications:
  • Bachelor degree required.
  • 0-1 years of ad agency experience preferred, project management and pharmaceutical experience a plus.
  • Strong attention to detail and excellent communications skills: verbal, presentation, written.
  • Understanding of print and digital project lifecycles and different project management methodologies/styles.
  • Familiarity with print production process, web technologies and digital trends.
  • High energy, positive, organized individual who is comfortable in a high-visibility role.
  •  Great collaborator with ability to focus on both the big picture and small details.
Project Coordinator Skills and Abilities: 
  • Understand the client's promotional guidelines including, but not limited to, corporate branding, promotional material development, Veeva PromoMats review and corporate compliance.
  • Understand the Agency Workflow Process including project initiation and kickoff, collaboration, necessary approvals, production and archiving.
  • Demonstrate clear and concise written and verbal communication skills.
  • Demonstrate the ability to prioritize and multi-task to enhance productivity and manage workload.
  • Possess ability to work in a high-volume, rapidly paced environment.
  • Proficiency using the Microsoft Suite of products (Outlook, Word, Excel, PowerPoint, Teams, SharePoint) and other systems (Kantata/Mavenlink, SmartSheet, Workfront). 

The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the Recruiter to ensure it’s from an official Planet domain (@theplanetgroup.com, @theplanetforward.com, @planet-technology.com, @planet-pro.com, @planetinteractive.com, @pfes.com, @launchcg.com, @planet-pharma.com, @planet-healthcare.com) - and not a domain with an alternative extension like .net, .org or .jobs.

The Planet Group and our companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.

Apply Online

Send an email reminder to:

Share This Job:

Related Jobs:

Login to save this search and get notified of similar positions.

About Mettawa, IL

Discover exciting job opportunities in the vibrant area around Mettawa, Illinois! Nestled in Lake County and in close proximity to the bustling metropolis of Chicago, Mettawa offers a unique blend of suburban charm and urban convenience. With a thriving economy, proximity to Lake Michigan for weekend getaways, and attractions like the Chicago Botanic Garden and the Ravinia Festival, Mettawa provides unparalleled growth potential and a high quality of life. Explore our job listings today and consider building your career in this enchanting region filled with beautiful parks, charming art galleries, diverse dining options, and easy access to world-class entertainment. Join us in experiencing the best that the Land of Lincoln has to offer!
Social Share Buttons and Icons powered by Ultimatelysocial